Secretary, SBA/Finance

Mesa County Valley School District 51; United States; On-site; USD 32,000 - 36,000; Full time

Job summary

Mesa County Valley School District 51 seeks an SBA/Finance Secretary (High School) to manage Student Body Activity (SBA) and instructional fund accounts. You will process deposits, AP, and procurement card activity, and prepare financial reports to monitor budgets.

This role also supports purchasing and front office operations. Ideal candidates have a high school diploma, at least 2 years in bookkeeping, and experience with district financial systems.

Qualifications

• High school diploma or equivalent required.
• Minimum 2 years in bookkeeping or accounting roles.
• Experience in a school environment preferred.
• Ability to learn student information systems within 90 days.

Responsibilities

• Maintain SBA and instructional fund accounts with district systems.
• Process deposits, payables, and fund transfers per procedures.
• Administer petty cash and procurement card activities.
• Provide backup front office support and assist with budgeting updates.

Skills

Organizational skills

Time management

Written communication

Customer service

Multitasking

Education

High school diploma or equivalent

2 years bookkeeping/ accounting experience

School environment experience preferred

Student tracking software knowledge within 90 days

Tools

Word processing

Spreadsheets

Email

Student information systems

Job description

• Position Type:
  Administrative Support Staff/ Secretary
• Date Posted:
  11/3/2026
• Location:
  Central High School
• Closing Date:
  11/9/2026

Job Title

Secretary, SBA/Finance (High School)

Pay Program

Support Staff, Non-Exempt

Pay Range

Range 12 ($23.54 - $26.17)

Work Year

10 months

Reports to

Building Administrator

Direct Reports

This position has no supervisory responsibilities.

Summary

Operating under the supervision of the Building Administrator, this position provides financial and accounting support for school operations by maintaining Student Body Activity (SBA) and instructional fund accounts in accordance with District procedures. The SBA/Finance Secretary processes deposits, accounts payable transactions, procurement card activity, and student fees while preparing required financial reports and monitoring budget expenditures and supports purchasing processes and provides backup front office assistance to help ensure accurate fiscal management and efficient school operations.

Essential Responsibilities

Essential Responsibilities - To perform this job successfully, an individual must be able to perform each essential responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency of responsibility, percent of time and work year may vary based on department or building assignment.

Job Responsibility Description

Student Body Account and Financial Operations

• Maintain accurate Student Body Activity (SBA) and instructional fund accounts using District financial systems.
• Receive, process, and record deposits, accounts payable transactions, and fund transfers in accordance with District procedures.
• Administer petty cash, SBA checking account transactions, and procurement card purchases.
• Serve as procurement card administrator and complete required reconciliations and financial reporting.
• Prepare daily deposits and maintain supporting financial documentation.

Budget Monitoring and Financial Reporting

• Reconcile monthly bank statements and prepare financial reports for SBA and instructional fund accounts.
• Submit required financial reports to the District Finance Department and provide financial information to administrators as requested.
• Monitor departmental instructional budgets and track expenditures, fund balances, and purchasing activity.
• Assist with budget allocation tracking and provide expenditure updates to support fiscal planning.

Student Fees and Financial Records

• Maintain student fee records using District systems and ensure alignment with course schedules and registrations.
• Collect, receipt, and track student fees and assist with follow-up on outstanding balances.
• Support textbook inventory processes including check-out, check-in, tracking, and related accounting documentation.

Purchasing and Operational Support

• Coordinate ordering, tracking, receiving, and processing of supplies and materials for school departments using established purchasing procedures.
• Process purchase orders, procurement card transactions, and restricted account purchases in accordance with District guidelines.

Other Duties

• Provide backup support for front office operations including telephone coverage and assistance with visitors as needed.
• Additional tasks, duties, and responsibilities may be assigned as needed/requested.

Education and Experience

Acceptable demonstration of acceptable education and/or experience will be at the sole discretion of the District.

• High school diploma or equivalent required
• Minimum 2 years of experience in a bookkeeping and/or an accounting position
• Prior school environment experience preferred
• Operating knowledge of student tracking database software required within 90 days of hire

Licenses, Registrations or Certifications

• Criminal background check required for hire
• CPR and First Aid certifications within 60 days of hire

Knowledge, Skills and Abilities

• Basic knowledge of office procedures, customer service practices, and general school operations.
• Working knowledge of student attendance procedures and records management practices.
• Strong organizational and time-management skills with the ability to manage multiple tasks and interruptions.
• Basic problem-solving skills and attention to detail.
• Ability to prioritize tasks and adapt to changing demands in a fast-paced school environment.
• Ability to learn and apply District policies, procedures, and technology systems.
• Ability to be adaptable and flexible with collaborative critical thinking and problem-solving capabilities.
• Clear and effective written and verbal communication skills.
• Strong customer service skills, with the ability to provide support in a professional and approachable manner.
• Commitment to handling sensitive and confidential information with the highest ethical standards.
• Strong interpersonal skills to collaborate with staff and various stakeholders.
• Ability to lead, communicate, interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds.
• Ability to follow applicable federal, state, local laws and Board of Education policies, in addition to building and department procedures.
• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.
• Operating knowledge of and experience with personal computers and peripherals.
• Operating knowledge of and experience with office software such as word processing, spreadsheets, and email.
• Operating knowledge of student information and scheduling software, parent communication software, and the automated calling system within 3 months of hire.