SECRETARY (OFFICE AUTOMATION)

Air Mobility Command; Shiloh (IL); Remote; USD 52,000 - 67,000; Full time

Job summary

Air Mobility Command in the United States seeks an experienced administrative office assistant to perform clerical duties, manage calendars, and coordinate meetings. You will prepare a variety of documents from staff information and maintain office procedures for efficient operations.

Successful candidates will handle calls and visitors, process correspondence, and support staff with diverse tasks. A Secret clearance is required, and telework is eligible.

Qualifications

• Performs a wide variety of administrative and clerical duties.
• Maintains supervisor's calendar and coordinates meetings.
• Uses office automation software to produce documents with complex formatting.

Responsibilities

• Prepares correspondence, reports, and documents from staff information.
• Reviews and processes incoming/outgoing correspondence, materials, publications, and directives.
• Receives calls, greets visitors, and handles inquiries.

Skills

Administrative support

Calendar management

Communication skills

Customer service

Tools

Office automation software

Job description

The primary purpose of this position is: To serve as the principal office assistant performing various administrative and clerical duties in support of an organization normally found in a major command headquarters.

Key Responsibilities

Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents from information obtained from the staff, files, and other sources. Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives. Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits.

Based upon detailed knowledge of the organization and its programs and operations, determines appropriate action. Independently notes and follows-up on commitments made at meetings and conferences by staff members, and maintains supervisor's calendar, coordinates meeting arrangements, and/or schedules meetings and/or conferences. Performs other clerical and administrative work in support of the office/organization.

Develops, establishes, updates, and maintains office procedures and records/files of various types to ensure effective and efficient operation of the office. Uses multiple office automation software with varied functions to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheets.

Which agency is hiring for this position?

This position is with Air Mobility Command, Department of the Air Force.

What is the salary for this position?

The posted pay range is $51740 – $67264/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What security clearance is required?

This position requires a Secret security clearance.

What is the application deadline?

Applications close on 2026-11-16.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.