Secretary (Office Automation)

US Department of War Education Activity; Puerto Rico; On-site; USD 35,000 - 49,000; Full time

Benefits offered by this job

COLA benefit (2.49%)

Job summary

The US Department of War Education Activity is seeking qualified applicants for clerical positions at Ramey Unit School in Aguadilla, Puerto Rico. The role involves handling routine correspondence, scheduling, and assisting staff and visitors with customer service.

Applicants must meet the education/experience requirements and may qualify with a combination of education and experience. A qualified typist test may be required to verify typing efficiency.

Qualifications

• One year of specialized experience with routine correspondence, scheduling, and customer service.
• Education beyond high school in business, secretarial, technical areas, or a combination of education and experience.

Responsibilities

• Utilize office automation software to receive or compose routine correspondence.
• Schedule appointments and manage calendars for staff.
• Provide customer service to staff and visitors.
• Maintain office records related to time and attendance, payroll, or leave (GS-06).

Skills

Office automation software

Scheduling appointments

Customer service

Typing proficiency

Education

Four years of education above high school

Combination of education and experience

US federal experience qualification (GS-04/05/06)

Tools

Typing 40 words per minute

Job description

About the Position:

This position is located at Ramey Unit School, Puerto Rico. Ramey Unit School occupies 20 lush, tropical acres located in the northwest corner of Puerto Rico near the town of Aguadilla.

Federal employees in Aguadilla, Puerto Rico may be entitled to receive a 2.49% Cost of Living Allowance (COLA) in addition to the base salary. (% is subject to change)

Who May Apply:

U.S. Citizens

In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Specialized Experience GS-05:

One year of specialized experience which includes: utilizing office automation software to receive or compose routine correspondence; scheduling appointments; and providing customer service to staff and/or visitors. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04).

OR

Education:

Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university.

OR

Combination of Education and Experience:

A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages. Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.

Specialized Experience GS-06:

I have one year of specialized experience which includes: managing office calendars; reviewing correspondence to ensure accuracy; and maintaining office records in areas such as time and attendance, payroll, and/or leave records. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05).

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this grade, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.

This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5-minute sample with three or fewer errors. The Hiring Manager may require a typing proficiency test be administered to verify meeting the typing requirements for this position. Applicants determined to not meet the typing proficiency will be considered ineligible and will not receive consideration for this position.