Secretary II (Juvenile Bureau)

Tulsa County; Tulsa (OK); On-site; USD 34,000 - 42,000; Full time

Job summary

Tulsa County invites applications for a clerical/data-entry role supporting the Family Center for Juvenile Justice. Under supervision, you will type letters, prepare reports, and manage databases and police records with discretion and accuracy.

You will learn State Statutes and Court policies related to delinquent youths while handling confidential information and contributing to the team. Strong attention to detail is essential in this position.

Qualifications

• High school diploma or GED; 1–3 months related experience or training.
• Ability to type 60 WPM and maintain accurate records.
• Proficiency in MS Word, Excel, and Access; familiarity with JOLTS and court policies.

Responsibilities

• Type letters and correspondence including legal documents.
• Process reports, statistics, databases; take notes or minutes.
• Maintain police reports and databases and forward to agencies as needed.
• Prepare databases and statistics of social files for management.
• Familiarity with State Statutes and Court policies for delinquent youths.
• Perform other duties as assigned.

Skills

Record keeping

Typing speed

MS Word

Excel

Access

Data entry

Statistical reports

Confidentiality

Organizational skills

Calculations

Education

High school diploma or GED

Tools

Database software

Internet software

Spreadsheet software

Word Processing software

Job description

OrganizationProbationPay$16.15Pay FrequencyHourlyFull Time / Part TimeFull timeJob SummaryUnder general supervision, performs clerical, data entry and statistical record keeping by performing the following duties.Job DescriptionESSENTIAL JOB FUNCTIONS• Type letters and other correspondence including legal documents.• Process and work with detailed procedures involving reports, statistics, databases and takes notes and/or minutes.• Ensure proper documents including police reports and databases are maintained and processed in the system and/or to other agencies.• Prepare databases and statistics of social files as requested by management staff.• Become familiar with State Statues and Court policies concerning delinquent youths.• Perform other duties as assigned.Additional Job DescriptionQUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The requirements listed below are representative of the knowledge, skill, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.REQUIRED SKILLS, KNOWLEDGE, & ABILITIESSkill in maintaining accurate records, statistics, databases, and delinquent files; in using a calculator and related Office machines; in typing 60 WPM; in formatting reports and other data as requested by Supervisor; in accurate spelling, punctuation, and business English; and in MS Word, Excel, and Access software programs.Knowledge of Juvenile On-Line Tracking System (JOLTS) report screen; of administrative policies, Juvenile Court policies, and State Statutes; of legal and social files; and of departmental policies and procedures.Ability to maintain confidentiality; to prepare record checks for military and law enforcement; to prepare statistical reports and complete some legal forms; to organize and plan work; to exercise initiative and independent judgement; to perceive clerical errors and work tactfully with others; to have the flexibility to migrate from one task to another at the supervisor's request and perform other assignments.SUPERVISORY SKILLSThis job has no supervisory responsibilities.EDUCATION AND/OR EXPERIENCEHigh school diploma or general education degree (GED); plus one to three months related experience and/or training.LANGUAGE SKILLSAbility to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.MATHEMATICAL SKILLSAbility to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.REASONING ABILITYAbility to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.COMPUTER SKILLSTo perform this job successfully, an individual should have knowledge of Database software; Internet software; Spreadsheet software and Word Processing software.CERTIFICATES, LICENSES, REGISTRATIONSNone required.PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is frequently required to walk and talk or hear. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, peripheral vision and ability to adjust focus.WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate.EEO STATEMENTTulsa County does not discriminate against any individual because of race, color, sex, age, religion, national origin, ancestry, marital status, disability, or political affiliation (except when such person advocates or belongs to an organization that advocates the overthrow of our constituted government by force or violence) with regard to all terms, conditions, eligibilities, and privileges of employment for all positions in the County.NOTE: Job descriptions are subject to change based on changing business needs and conditions.LocationFamily Center for Juvenile Justice