Secretary II (Juvenile Bureau)

Tulsa County; United States; On-site; USD 18,000 - 26,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Retirement benefits

Education assistance

Job summary

Tulsa County is seeking a detail‑oriented clerical assistant to support data entry, reporting, and statistical record keeping in a juvenile justice context. This role involves careful handling of sensitive information and collaboration with multiple departments.

Under supervision, you will type letters and legal documents, process complex reports, maintain police and social records, and prepare databases. A high school diploma or GED is required, plus 60 WPM typing and MS Word/Excel/Access

Qualifications

• High school diploma or GED required.
• 1–3 months related experience or training preferred.
• Ability to type 60 WPM and use MS Word, Excel, and Access.

Responsibilities

• Type letters and other correspondence, including legal documents.
• Process and manage reports, statistics, databases, and prepare notes/minutes.
• Maintain and process police reports and databases for dissemination to agencies.
• Prepare databases and statistics of social files as requested by management.

Skills

Typing 60 WPM

MS Word

MS Excel

MS Access

JOLTS familiarity

Record keeping

Confidentiality

Education

High School Diploma or GED

Tools

Database software

Spreadsheet software

Word Processing software

Office machines

Job description

Organization Probation Pay $16.15 Pay Frequency Hourly Full Time / Part Time Full time

Job Summary Under general supervision, performs clerical, data entry and statistical record keeping by performing the following duties.

Job Description

ESSENTIAL JOB FUNCTIONS

• Type letters and other correspondence including legal documents.
• Process and work with detailed procedures involving reports, statistics, databases and takes notes and/or minutes.
• Ensure proper documents including police reports and databases are maintained and processed in the system and/or to other agencies.
• Prepare databases and statistics of social files as requested by management staff.
• Become familiar with State Statues and Court policies concerning delinquent youths.
• Perform other duties as assigned.

Additional Job Description

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The requirements listed below are representative of the knowledge, skill, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REQUIRED SKILLS, KNOWLEDGE, & ABILITIES

Skill in maintaining accurate records, statistics, databases, and delinquent files; in using a calculator and related Office machines; in typing 60 WPM; in formatting reports and other data as requested by Supervisor; in accurate spelling, punctuation, and business English; and in MS Word, Excel, and Access software programs. Knowledge of Juvenile On-Line Tracking System (JOLTS) report screen; of administrative policies, Juvenile Court policies, and State Statutes; of legal and social files; and of departmental policies and procedures. Ability to maintain confidentiality; to prepare record checks for military and law enforcement; to prepare statistical reports and complete some legal forms; to organize and plan work; to exercise initiative and independent judgement; to perceive clerical errors and work tactfully with others; to have the flexibility to migrate from one task to another at the supervisor's request and perform other assignments.

SUPERVISORY SKILLS

This job has no supervisory responsibilities.

EDUCATION AND/OR EXPERIENCE

High school diploma or general education degree (GED); plus one to three months related experience and/or training.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

COMPUTER SKILLS

To perform this job successfully, an individual should have knowledge of Database software; Internet software; Spreadsheet software and Word Processing software.

CERTIFICATES, LICENSES, REGISTRATIONS

None required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is frequently required to walk and talk or hear. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, peripheral vision and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

EEO STATEMENT

Tulsa County does not discriminate against any individual because of race, color, sex, age, religion, national origin, ancestry, marital status, disability, or political affiliation (except when such person advocates or belongs to an organization that advocates the overthrow of our constituted government by force or violence) with regard to all terms, conditions, eligibilities, and privileges of employment for all positions in the County.

NOTE: Job descriptions are subject to change based on changing business needs and conditions.

Location

Family Center for Juvenile Justice Working for Tulsa County means your expertise will be valued at a place that aims to help you succeed while empowering you to expand your skills. It also means you’ll get great, comprehensive benefits including:

• Competitively priced health care package
• Paid time off including vacation pay, holidays and personal time
• Retirement benefits, including a pension
• Education assistance
• Much more

Equal Opportunity Policy

Tulsa County is dedicated to providing an equal employment opportunity to all qualified individuals. It is the policy of Tulsa County to recruit, to employ, to compensate, and to promote the most qualified persons for all classified positions within the divisions under the Board of County Commissioners and other participating County offices, solely on the basis of job-related qualifications and competency. Therefore, it is the policy of the participating County offices, including all Board of County Commissioners divisions, that there shall be no discrimination against any employee or applicant with regard to their race, color, religion, sex (including, pregnancy, gender identity, or sexual orientation), parental status, national origin, family medical history or genetic information, political affiliation, military service, marital status, mental or physical disability, medical condition, age, or other non-merit based factors or other characteristics protected by federal, state, or local laws with regard to all terms, conditions, eligibilities, and privileges of employment for all positions in the County. The complete text of the County’s Equal Employment Opportunity statement is available from the Human Resources Division.

918-596-5095