Secretary II

Fortis Industries, LLC; Fort Worth (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

Fortis Industries is seeking a Secretary II for our O&M contract in Ft. Worth, Texas. This role involves clerical tasks, routine reporting, and coordinating meetings under general direction.

The ideal candidate will have at least 2 years of experience, be proficient in MAXIMO and the Microsoft Office suite, and be able to work independently and in a team. This is a full-time, non-exempt position based on-site.

Qualifications

• High school diploma or GED or equivalent.
• At least 2 years’ experience preferred.
• Proficient in MAXIMO.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Screening calls, visitors and incoming correspondence.
• Prepare and sign routine, non-technical correspondence.
• Make arrangements for conferences and meetings and record proceedings.
• Review outgoing materials for consistency and proper clearance.
• Provide support to managers and contract efforts.
• Demonstrate routine office functions with attention to detail.
• Establish priorities and manage multiple deadlines.
• Gather information for routine inquiries and refer non-routine requests.

Skills

Attention to detail

Organizational skills

Education

High school diploma or GED

Tools

MAXIMO

Microsoft Office

Job description

Remote Status: On-Site

Fortis Industries is interviewing for a Secretary II for our O&M contract in Ft. Worth Texas. As a Secretary II, you will use appropriate clerical methods to complete assignments, consisting of numerous steps varying in nature and sequence.

Job Description

The Secretary II typical duties include:

• Handling differing situations, problems and deviations in the work of the office according to the supervisor’s general instructions, priorities, duties, policies, and program goals.
• Screening calls, visitors and incoming correspondence.
• Responding to requests for information concerning office procedures and determining who in the office should be responsible for handling each request.
• Prepare and sign routine, non-technical correspondence.
• Making arrangements for conferences and meetings and attending such meetings to record and report on the proceedings.
• Review outgoing materials and correspondence for internal consistency and conformance with supervisor’s procedures and assure that proper clearances have been obtained, when needed.
• Use of computer programs. Provide support and office skills to the managers in support of the contract efforts.
• Demonstration of routine office functions with attention to detail.
• Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
• Collect information from the files or staff for routine inquiries on office program(s) or periodic reports, and refer non-routine requests to supervisor or staff.
• Preparing special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions.

Job Requirements

• Applicants are preferred to be proficient in the operation of MAXIMO.
• Applicant must be proficient in the operations of Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Applicants must have at least a High school diploma / GED or equivalent.
• Applicants are preferred to have had at least 2 years’ experience.
• Applicant must be experienced in performing routine clerical functions with attention to detail, have the ability to work independently and in a team environment, and respond positively to new emergent and unique project task requirements to successfully meet critical deadlines.
• Applicant must receive favorable background and drug screen results.
• Applicant must meet eligibility requirements for access to government computer.
• Full time, non-exempt.

EQUAL OPPORTUNITY EMPLOYER Fortis Industries is an Equal Opportunity Employer. Prospective employees will receive consideration without discrimination because of race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status. We are committed to Equal Employment Opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities.

Fortis Industries is an E-verify employer.

Applicant must receive favorable background and drug screen results and meet eligibility requirements for access to government computer systems and or facilities. Drug screens follow Federal guidelines.