Secretary II

Fortis Native Group LLC; Fort Worth (TX); On-site; USD 36,000 - 54,000; Full time

Job summary

Fortis Industries seeks a Secretary II in Fort Worth, TX for our O&M contract. You will perform clerical tasks across multiple steps, support managers, and ensure accurate reporting and documentation.

The role requires proficiency in MAXIMO and Microsoft Office, at least a high school diploma, and a minimum of two years' clerical experience. Full-time, non-exempt position with strong attention to detail and teamwork.

Qualifications

• Proficient in MAXIMO operations.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• High school diploma or GED required.
• At least 2 years of clerical experience.
• Able to work independently and in a team environment.
• Background and drug screens must be favorable.
• Eligible for access to government computer systems.

Responsibilities

• Handle differing situations and deviations in office work per supervisor's instructions, priorities, and program goals.
• Screen calls, visitors, and incoming correspondence.
• Respond to requests for information on office procedures and assign to responsible staff.
• Prepare and sign routine, non-technical correspondence.
• Arrange conferences and meetings and attend to record proceedings.
• Review outgoing materials for internal consistency and proper clearances.
• Use of computer programs to support managers on contract efforts.
• Demonstrate routine office functions with attention to detail.
• Establish priorities and manage shifting deadlines.
• Collect information for routine inquiries and refer non-routine requests to supervisor.
• Prepare special or one-time reports from multiple sources.

Skills

Maximo

Microsoft Office

Education

High school diploma/GED

Job description

Fortis Industries is interviewing for a Secretary II for our O&M contract in Ft. Worth Texas. As a Secretary II, you will use appropriate clerical methods to complete assignments, consisting of numerous steps varying in nature and sequence.

Job Description

• Handling differing situations, problems and deviations in the work of the office according to the supervisor’s general instructions, priorities, duties, policies, and program goals.
• Screening calls, visitors and incoming correspondence.
• Responding to requests for information concerning office procedures and determining who in the office should be responsible for handling each request.
• Prepare and sign routine, non-technical correspondence.
• Making arrangements for conferences and meetings and attending such meetings to record and report on the proceedings.
• Review outgoing materials and correspondence for internal consistency and conformance with supervisor’s procedures and assure that proper clearances have been obtained, when needed.
• Use of computer programs. Provide support and office skills to the managers in support of the contract efforts.
• Demonstration of routine office functions with attention to detail.
• Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines
• Collect information from the files or staff for routine inquiries on office program(s) or periodic reports, and refer non-routine requests to supervisor or staff
• Preparing special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions

Job Requirements

• Applicants are preferred to be proficient in the operation of MAXIMO.
• Applicant must be proficient in the operations of Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Applicants must have at least a High school diploma / GED or equivalent
• Applicants are preferred to have had at least 2 years’ experience
• Applicant must be experienced in performing routine clerical functions with attention to detail, have the ability to work independently and in a team environment, and respond positively to new emergent and unique project task requirements to successfully meet critical deadlines.
• Applicant must receive favorable background and drug screen results
• Applicant must meet eligibility requirements for access to government computer
• Full time, non-exempt

EQUAL OPPORTUNITY EMPLOYER… Fortis Industries is an Equal Opportunity Employer. Prospective employees will receive consideration without discrimination because of race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status. We are committed to Equal Employment Opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities.

Fortis Industries is an E-verify employer. Applicant must receive favorable background and drug screen results and meet eligibility requirements for access to government computer systems and or facilities. Drug screens follow Federal guidelines.