Secretary - Executive

LUBBOCK INDEPENDENT SCHOOL DISTRICT; Lubbock (TX); On-site; USD 32,000 - 44,000; Full time

Job summary

LUBBOCK INDEPENDENT SCHOOL DISTRICT is seeking an Executive Secretary to support the Administrative Office. This nonexempt, 12-month position reports to an appropriate administrator and requires accurate secretarial skills and the ability to manage multiple tasks in a school environment.

The role involves handling correspondence, maintaining calendars, preparing reports for School Board meetings, and ensuring confidentiality and professional communication with staff and administrators.

Qualifications

• High school diploma or GED required.
• Prior secretarial experience required.
• Typing 45 wpm, computer 65 wpm, dictation/shorthand 80 wpm required.

Responsibilities

• Follow local, state, and federal policies and procedures.
• Handle any and all correspondence of the designated administrator.
• Answer phone calls and relay and record messages.
• Keep a calendar of appointments.
• Prepare reports as directed.
• Prepare items for School Board meetings as directed.
• Key in all necessary material electronically.
• Maintain files of all materials as directed by the designated administrator.

Skills

Oral and written English communication

Interpersonal skills

Follow directives

Education

High school diploma or GED

Prior secretarial experience

Typing 45 wpm, 65 wpm on computer, dictation/shorthand 80 wpm

Job description

Job Title: Executive Secretary Wage/Hour Status: Nonexempt

Reports to: Appropriate Administrator Pay Grade: AO8

Dept./School: Administrative Office Length of Contract: 12 months

Qualifications

Education/Certification:

• High school diploma or GED
• Prior secretarial experience
• Typing ability to meet or exceed 45 wpm, computer 65 wpm, dictation/shorthand 80 wpm

Job Goal

The secretary shall carry out all school related activities as directed by the Administrative Assistant. The secretary shall facilitate the efficient running of the Administrative Assistant to the Superintendent's office.

Major Duties

• Follow local, state, and federal policies and procedures.
• Handle any and all correspondence of the designated administrator.
• Answer phone calls and relay and record messages.
• Keep a calendar of appointments.
• Prepare reports as directed.
• Prepare items for School Board meetings as directed.
• Key in all necessary material electronically.
• Maintain files of all materials as directed by the designated administrator.

Additional Requirements

• Ability to work in variable environmental conditions related to temperature, humidity and other atmosphere conditions.
• The ability to remain current in computer software processes and applications.
• Ability to adjust to a frequent change of tasks and occasionally performing tasks simultaneously.
• The ability to maintain emotional control under stress.
• Ability to understand and maintain confidentiality.

Knowledge/Skills And Abilities

• Ability to communicate in oral and written form in English.
• Excellent communication and interpersonal skills.
• Ability to follow directives from the Superintendent and other cabinet members.

General Employee Requirements

• Support and align work with the mission, vision, and beliefs of the district.
• Follow and support board policies in areas of related responsibility.
• Ensure district resources are managed effectively to maximize resources for student learning.
• Share in the development and implementation of district success plans.
• Actively participate in ongoing development to improve work quality and district contribution.
• Model integrity, work ethic, and professionalism as a suitable example for LISD students.