Secretary E8

State of Michigan; Michigan; In loco; USD 32.000 - 42.000; Tempo pieno

Descrizione del lavoro

The Michigan Department of Corrections (MDOC) is seeking a secretary to provide support to the Assistant Deputy Warden's office. The role coordinates activities, schedules interviews, books meeting rooms, and prepares records and correspondence.

It requires discretion with confidential information and may include back-up coverage for the Warden/Deputy Warden secretary. Educational level is typically a high school diploma, with two to three years of office experience depending on the grade.

Competenze

• High school diploma or equivalent required.
• 2 years of office experience for Secretary 7.
• 3 years of office experience for Secretary 8.

Mansioni

• Coordinate office activities and scheduling for the Assistant Deputy Warden.
• Prepare and maintain records, reports, and correspondence.
• Handle confidential information and prioritize communications.
• Provide back-up coverage for Warden/Deputy Warden secretary.
• Complete special projects as assigned.

Conoscenze

Scheduling

Recordkeeping

Confidential handling

Communication

Interpersonal skills

Formazione

High school diploma or equivalent

Strumenti

MS Office

Descrizione del lavoro

The Michigan Department of Corrections is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer.

MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department. The Department has many benefits and services available to support our military and veteran employees, spouses, and families. Learn more about what makes MDOC a Gold-Level Veteran Friendly Employer here.

Job Description

This position provides secretarial support to the Assistant Deputy Warden(s) office within the Facility. This position coordinates office activities (scheduling of activities, meeting room reservations, schedule interviews, etc.), schedule meetings, prepare and maintain office records, reports and correspondence on behalf of the Assistant Deputy Warden(s). This position receives monitors, evaluates and prioritizes incoming verbal communication and written documentation. This position handles confidential information. This individual also completes special projects and other duties as assigned. This position may also provide back-up coverage for the Warden / Deputy Warden Secretary, when needed.

Education

Educational level typically acquired through completion of high school.

Experience

• Secretary 7: Two years of office experience involving administrative support practices, including one year equivalent to 6-level administrative support experience.?
• Secretary E8: Three years of office experience involving administrative support practices, including one year equivalent to experienced-level administrative support work or equivalent to a Secretary 7 or Legal Secretary 7.

The Department of Corrections may screen out job applicants who have been convicted of a felony in accordance with Public Act 191 of 2017. Applicants who have been convicted of a misdemeanor or felony are ineligible for employment with the Department of Corrections until satisfactory completion of any sentence imposed, including parole or probation.

REQUIRED INFORMATION: Employment in the state classified service demands a high degree of loyalty and imposes high ethical standards on employees to ensure the integrity of state government and maintain effective services. All employees must meet these ethical standards and all appointing authorities are obligated to enforce these ethical standards.

As part of this effort all employees are required to report any possible conflict of interest, please review the information and be prepared to respond to questions related to the information in your application. Ethical Standards and Conduct (Note: you do not need to fill out the form)

This is a drug and alcohol test-designated position.

New hires to the MDOC along with previous MDOC employees that are returning after being away from the department for more than two years will complete Non-Custody New Employee Training (NCNET) either 40 hours or 80 hours of initial in-person training based on their level of offender contact and job classification. All new employees will complete additional online training to successfully complete their non-custody new employee training.

Accommodations

If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator (Download PDF reader) for the agency that posted this position vacancy.

Position Description

https://MCSC.state.mi.us/AgencyPDFs/ADW PD 11226.pdf