Secretary-A (9) - COF/ MAERS Secretary Education

State of Michigan; Lansing (MI); Hybrid; USD 42,000 - 58,000; Full time

Benefits offered by this job

Hybrid work up to 50%

Veteran-friendly employer

Job summary

The Michigan Department of Corrections Education Section seeks an administrative analyst to support MAERS data entry and state/federal reporting for over 5000 students across 27 schools. You will maintain enrollment records, create classes in MAERS, and generate reports for leadership.

Work with MDOC-Education and MDOE-LEO, identify training needs, track benchmarks, and provide guidance to staff. The role offers hybrid scheduling up to 50 percent, with initial in-office learning to ensure

Qualifications

• MAERS database familiarity and ability to enter enrollment data.
• Ability to interpret and apply complex rules, regulations, policies, and procedures.
• Strong organizational and communication skills to support leadership.

Responsibilities

• Enter enrollment data into MAERS and maintain accurate records.
• Create new classes in MAERS and track enrollment for reporting.
• Compile statistics for the Academic Program across 27 schools.
• Produce reports for leadership and monitor state benchmarks.
• Identify training needs and guidance for staff within correctional facility schools.

Skills

MAERS database

Data reporting

Policy interpretation

Time management

Communication skills

Education

High school diploma

Tools

Office software

Job description

The Michigan Department of Corrections is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer.

MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department. The Department has many benefits and services available to support our military and veteran employees, spouses, and families. Learn more about what makes MDOC a Gold-Level Veteran Friendly Employer here.

This position performs a variety of activities for the Michigan Department of Corrections (MDOC)– Education Section and the Michigan Department of Education - Labor and Economic Development (LEO) section.

The MDOC Education section is one school district and the largest provider of Adult Education in the state. Our Academic program is responsible for educating incarcerated adults in our state who do not have a High School Diploma or High School Equivalency. This program must meet certain legislative guidelines, federal guidelines, and local governing policies all which include monitoring of benchmarks established for the state of Michigan by the Federal Government in the National Reporting System.

This position includes collaboration with MDOC Education Administration and Principals to track benchmarks internally for over 5000 students. This position will be the recognized resource for the MAERS database system. This position will be responsible to maintain and track enrollment and enter data into the MAERS database system for the required state and federal reporting. This position will be responsible to create and build new classes for teachers, in the MAERS database. This job will include the collection and compilation of statistics that measure, track, and evaluate the Academic Program. This includes 27 individual schools’ information, statistics, and data from their local program to ensure we are meeting state benchmarks. Additionally, this job will include the examination of data trends while also compiling reports for leadership. This position will also be responsible for identifying training needs and staff development opportunities. This position will provide resources and guidance for a variety of support activities to staff and management within correctional facility schools and Central Office. This position serves as the primary contact between MDOC-Education and MDOE-LEO.

View job specification here. View position description here.

Education

Educational level typically acquired through completion of high school.

Experience

Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8. OR Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.

• Knowledge of the MAERS database system.
• Knowledge of and ability to interpret and apply complex rules, regulations, policies, and procedures.
• Knowledge of the supervisor's point of view and priorities and the ability to make decisions and take appropriate actions.
• Knowledge of office practices, procedures, and computer software programs.
• Knowledge of organization, workflow, staffing, forms and procedures.
• Knowledge of the use and make up of forms.
• Ability to meet schedules and deadlines of the work area.
• Ability to compose routine correspondence and reports, and the knowledge of correct English usage and grammar.
• Ability to analyze and assess services and operations for quality, efficiency, and effectiveness and to make recommendations for improvements.
• Ability to follow, apply interpret, and explain instructions and/or guidelines.
• Ability to communicate effectively.
• Ability to determine work priorities.
• Ability to coordinate work of the unit.
• Ability to meet schedules and deadlines of the work area.

Position has the possibility of being hybrid up to 50%. There is an expectation that minimum of the first 2 weeks will be worked in-office, to assist in learning the position. This is subject to change to be consistent with remote work expectations.

The Department of Corrections may screen out job applicants who have been convicted of a felony in accordance with Public Act 191 of 2017. Applicants who have been convicted of a misdemeanor or felony are ineligible for employment with the Department of Corrections until satisfactory completion of any sentence imposed, including parole or probation.

***REQUIRED INFORMATION: Employment in the state classified service demands a high degree of loyalty and imposes high ethical standards on employees to ensure the integrity of state government and maintain effective services. All employees must meet these ethical standards and all appointing authorities are obligated to enforce these ethical standards. As part of this effort all employees are required to report any possible conflict of interest, please review the information and be prepared to respond to questions related to the information in your application. Ethical Standards and Conduct (Note: you do not need to fill out the form).

IMPORTANT: New hires to the MDOC along with previous MDOC employees that are returning after being away from the department for more than two years will complete Non-Custody New Employee Training (NCNET) either 40 hours or 80 hours of initial in-person training based on their level of offender contact and job classification. All new employees will complete additional online training to successfully complete their non-custody new employee training.