Secretary - Campus Support

Katy ISD; Katy (TX); On-site; USD 22,000 - 28,000; Full time

Job summary

Katy ISD is seeking an organized administrative clerk to support the Campus Support Department. You will handle secretarial tasks, schedule, mail, and greet visitors, ensuring accurate files and data entry across MS Office apps.

The role requires strong communication, attention to detail, and ability to work under pressure, with confidential material and budget-related duties in a busy school office.

Qualifications

• College hours, high school diploma, or GED
• Experience in a school office or central office
• Excellent communication, interpersonal, and organizational skills
• Clerical skills with productivity under pressure
• Follow procedures with minimal supervision
• Proficient in MS Word, Excel, PowerPoint; typing and file maintenance
• Budget and general bookkeeping experience
• Work with confidential material

Responsibilities

• Draft/prepare correspondence for signature and screen calls
• Schedule appointments and maintain calendars; manage mail and files
• Greet patrons and visitors and provide assistance
• Coordinate communication with campus staff and other departments
• Assist in maintaining the Campus Support website
• Oversee Eduphoria courses for coordinators
• Coordinate staff development sessions and division events
• Maintain and support district applications for Campus Support
• Oversee staff records and access to district software
• Greet visitors and assist district personnel at meeting locations
• Support high school post-secondary paperwork
• Arrange interviews with staffing candidates

Skills

Communication

Organization

Clerical skills

Initiative

English spelling

Detail oriented

Confidential info handling

Typing

Education

HS Diploma/GED

Tools

Microsoft Word

Microsoft Excel

PowerPoint

MS Office Suite

Job description

Job Description

Starting Date: Immediately

Reports To: Director of Campus Support

Duty Days: 238 Days

Wage/Hour Status: Non-Exempt

Pay Grade: AS03

Qualifications:

• College hours, high school diploma, or GED


• Successful work experience in a school office, school department office, or central school office setting


• Excellent communication, interpersonal, and organizational skills


• Excellent clerical skills with productivity under pressure


• Initiative and good judgment in working with the public, employees, and administrators


• Excel in English, writing, and spelling


• Detail oriented


• Ability to follow procedures with minimal supervision


• Work with confidential material


• Proficient in Microsoft Office Word, Excel, and PowerPoint; typing and file maintenance skills


• Expertise in the use of computer, copier, calculator, fax, and other office machines


• Experience with budget and general bookkeeping

Primary Purpose:

Provide clerical assistance and office management for the Campus Support Department coordinators and specialists.

Major Duties and Responsibilities:

• Perform secretarial duties for the Campus Support Department coordinators and specialists: draft/prepare correspondence for signature, screen telephone calls, schedule appointments and maintain appointment calendar, process mail, maintain files and supplies, greet patrons and visitors, and provide assistance as appropriate.


• Coordinate communication with Campus Support coordinators, specialists, and other departments.


• Assist in maintaining the website for Campus Support.


• Manage Eduphoria courses for the coordinator team.


• Coordinate staff development sessions, meetings, and division events (including facility, technology, and food service needs).


• Maintain and support district applications related to the Campus Support Department.


• Oversee and update staff records and access to district-wide software and applications acquisition.


• Greet and assist visitors and district personnel at meeting locations.


• Support high school CCFs with necessary post-secondary paperwork.


• Arrange interviews with staffing candidates for coordinators in Campus Support.


• Other duties as assigned.

Equipment Used:

Personal computer, typewriter, printer, copier, calculator, and fax machine.

Working Conditions:

Maintain emotional control under stress. Work with frequent interruptions. Repetitive hand motions. Prolonged use of the computer.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Position Type

Full-Time

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Human Resources Department , Receptionist


• HUMAN RESOURCES


• Katy, Texas 77494


• Phone: [phone]


• Email: [e-mail]