SECRETARY - 10132026- 81758

State of Tennessee; Dandridge (TN); Sur place; USD 35 000 - 44 000; Plein temps

Résumé du poste

State of Tennessee in Dandridge, TN is seeking a Secretary/Clerical professional to perform a variety of average-difficulty typing and clerical tasks under general supervision.

This entry-level role supports the Department of Human Services, handling correspondence, records, scheduling and customer inquiries. A high school diploma or equivalent is required and several background checks may be needed. Eagerness to learn and accuracy are essential.

Qualifications

• Education equivalent to graduation from a standard high school.
• Qualifying full-time secretarial or office clerical experience may be substituted for the required education on a year for year basis.
• Complete a criminal history disclosure form in a manner approved by the appointing authority.
• Agree to release all records involving their criminal history to the appointing authority.
• Supply a fingerprint sample prescribed by the TBI based criminal history records check.
• Submit to a review of their status on the Department of Health's vulnerable persons registry.

Responsabilités

• Prepares a variety of materials including correspondence, memoranda, abstracts, spreadsheets, various reports, and other items. Reviews materials for spelling, grammar, and makes suggestions for improvements where appropriate.
• Communicates with customers through phone, email, and/or in-person to provide assistance and direction regarding policies, procedures, and agency information.
• Gathers information from various sources such as files, the internet, and databases for meetings, interviews, presentations, and to perform other administrative tasks.
• Performs various administrative tasks including but not limited to creating documents for internal/external communications, filing, auditing documentation for accuracy and completion, monitoring inventory levels, maintaining calendars, and disseminating information.
• Inspects office equipment to ensure proper working condition.

Connaissances

Active Learning and Listening

Reading Comprehension

Social Perceptiveness

Time Management

Writing

Formation

Education equivalent to graduation from a standard high school

Outils

Computers

Copier/Scanner/Fax

Office Equipment

Telephone

AV Equipment

Description du poste

State of Tennessee Job Information

Job Information

Opening Date/Time 10/13/2026 12:00AM Central Time

Opening Date/Time 10/13/2026 12:00AM Central Time

Closing Date/Time 10/19/2026 11:59PM Central Time

Salary (Monthly) $2,925.00 - $3,650.00

Salary (Annually) $35,100.00 - $43,800.00

Job Type Full-Time

City, State Location Dandridge, TN

Department Human Services

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF HUMAN SERVICES, JEFFERSON COUNTY

This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.

For More Information, Visit The Link Below

https://www.tn.gov/content/dam/tn/human-services/documents/SecretaryCS_Jefferson_101926.pdf

Qualifications

Education and Experience: Education equivalent to graduation from a standard high school.

OR

Qualifying full-time secretarial or office clerical experience may be substituted for the required education on a year for year basis.

Necessary Special Qualifications:

• Complete a criminal history disclosure form in a manner approved by the appointing authority.
• Agree to release all records involving their criminal history to the appointing authority.
• Supply a fingerprint sample prescribed by the TBI based criminal history records check.
• Submit to a review of their status on the Department of Health's vulnerable persons registry.

Overview

Under general supervision, is responsible for typing and clerical work of average difficulty; and performs related work as required. This is the entry working class in the secretary sub-series. An employee in this class is responsible for performing a variety of secretarial science duties. This class differs from Administrative Secretary in that an incumbent of the latter performs more complex secretarial duties and duties of wider scope and impact.

Responsibilities

• Prepares a variety of materials including correspondence, memoranda, abstracts, spreadsheets, various reports, and other items. Reviews materials for spelling, grammar, and makes suggestions for improvements where appropriate.
• Communicates with customers through phone, email, and/or in-person to provide assistance and direction regarding policies, procedures, and agency information.
• Gathers information from various sources such as files, the internet, and databases for meetings, interviews, presentations, and to perform other administrative tasks.
• Performs various administrative tasks including but not limited to creating documents for internal/external communications, filing, auditing documentation for accuracy and completion, monitoring inventory levels, maintaining calendars, and disseminating information.
• Inspects office equipment to ensure proper working condition.

Competencies (KSA's)

• Manages Ambiguity
• Nimble Learning
• Communicates Effectively
• Interpersonal Savvy
• Decision Quality

Knowledges

• Customer and Personal Service
• Clerical
• English Language
• Mathematics

Skills

• Active Learning and Listening
• Reading Comprehension
• Social Perceptiveness
• Time Management
• Writing

Abilities

• Oral Comprehension & Expression
• Speech Clarity & Recognition
• Written Comprehension
• Memorization

Tools & Equipment

• Computers
• Copier/Scanner/Fax Machine
• Various Office Equipment (i.e. Postage Meter, Laminating Machine)
• Telephone
• Audio & Visual Equipment