ADMINISTRATIVE SERVICES ASSISTANT 3 - 10082026-81581

State of Tennessee; Chapel Hill (TN); On-site; USD 49,000 - 74,000; Full time

Job summary

State of Tennessee in Chapel Hill, TN, is seeking a full-time administrator to support the Office of Emergency Services in Marshall County. The role covers human resources, timekeeping, and coordination of training and procurement activities across the department.

Responsibilities include HR transactions, database management, contracting, and supervision of staff, with focus on state-wide operations and interdepartmental collaboration.

Qualifications

• Education and Experience: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to three years of increasingly responsible full-time professional staff administrative experience.
• Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, paraprofessional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.
• Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.
• OR Two years of increasingly responsible professional administrative services experience with the State of Tennessee.

Responsibilities

• Serve as the Human Resources Point-of-Contact for the Office of Emergency Services, which includes handling personnel transactions, onboarding, and timekeeping.
• Manage multiple law enforcement databases.
• Manage procurement purchases, such as emergency service/law enforcement uniforms and/or equipment. This may include utilizing State-Wide-Contracts (SWC) and/or agency contracts, and will include entering requisitions, issuing purchase orders, and receipting invoices.
• May supervise full-time and part-time staff.
• Assist with reserving venues within or outside of state parks that will host large and/or small single/multiday training sessions across the state at various times annually.
• Manage various property assigned to the office such as weapons, vehicles, and other emergency service items. This includes ensuring property is tagged properly and conducting specified audits as requested.
• Assist the Chief with other administrative tasks as needed.

Skills

Active Learning and Listening

Critical Thinking

Management of Financial Resources

Judgment and Decision Making

Management of Personnel Resources

Education

Bachelor's degree

Tools

Personal Computer

Telephone

Copy Machine

Scanner

Calculator

Job description

State of Tennessee Job Information

• Opening Date/Time 10/08/2026 12:00AM Central Time
• Closing Date/Time 10/21/2026 11:59PM Central Time
• Salary (Monthly) $4,098.00 - $6,160.00
• Salary (Annually) $49,176.00 - $73,920.00
• Job Type Full-Time
• City, State Location Chapel Hill, TN
• Department Environment and Conservation
• LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF ENVIRONMENT & CONSERVATION, MARSHALL COUNTY
• This position is located at the Office of Emergency Services in Marshall County.
• For More Information, Visit The Link Below
• https://www.tn.gov/content/dam/tn/environment/job-announcements-/preferred-service/00068953_tsp_asa_3_oes_cro_tdec-job-opp_ps_ua.pdf

Qualifications

Education and Experience: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to three years of increasingly responsible full-time professional staff administrative experience.

Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, paraprofessional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.

OR

Two years of increasingly responsible professional administrative services experience with the State of Tennessee.

Overview

Under general supervision, is responsible for professional staff administrative work of considerable difficulty in support of line operations; and performs related work as required. Incumbents in this class function at the advanced working level and may supervise professional and sub professional staff in accomplishing administrative services and related departmental functions. This class differs from that of Admin Services Assistant 2 in that incumbents of the latter function at the working level and perform work of lesser scope and complexity. This class differs from that of Admin Services Assistant 4 in that incumbents of the latter function at the lead level and may supervise.

Responsibilities

• Serve as the Human Resources Point-of-Contact for the Office of Emergency Services, which includes handling personnel transactions, onboarding, and timekeeping.
• Manage multiple law enforcement databases.
• Manage procurement purchases, such as emergency service/law enforcement uniforms and/or equipment. This may include utilizing State-Wide-Contracts (SWC) and/or agency contracts, and will include entering requisitions, issuing purchase orders, and receipting invoices.
• May supervise full-time and part-time staff.
• Assist with reserving venues within or outside of state parks that will host large and/or small single/multiday training sessions across the state at various times annually.
• Manage various property assigned to the office such as weapons, vehicles, and other emergency service items. This includes ensuring property is tagged properly and conducting specified audits as requested.
• Assist the Chief with other administrative tasks as needed.

Competencies

• Communicates Effectively
• Manages Complexity
• Manages Conflict
• Cultivates Innovation
• Motivating Others
• Decision Quality

Knowledges

• Administrative and Management
• Economics and Accounting
• Law and Government
• Personnel and Human Resources
• Customer and Personal Service

Skills

• Active Learning and Listening
• Critical Thinking
• Management of Financial Resources
• Judgment and Decision Making
• Management of Personnel Resources

Abilities

• Deductive Reasoning
• Inductive Reasoning
• Problem Sensitivity
• Selective Attention
• Written Comprehension

Tools & Equipment

• Personal Computer
• Telephone
• Copy Machine
• Scanner
• Calculator

TN Driver Standards

• A valid driver's license
• For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations.

Please include your Driver's License Information under the Licenses and Certifications section of your application.

• Agencies may allow an exception based on other factors.