Mail Clerk - 09082026-80701

Tennessee State Government; Nashville (TN); On-site; USD 39,000 - 58,000; Full time

Job summary

State of Tennessee is hiring a full-time, on-site secretarial/clerical specialist in Nashville for the Wildlife Resources Agency, Public Relations Division. You will perform routine clerical tasks, type a variety of documents, and assist an executive with administrative detail.

Qualifications require education equivalent to a high school diploma and two years of office clerical experience, with substitutions allowed for education based on experience.

Qualifications

• Education equivalent to graduation from a standard high school with clerical experience.
• May substitute education for experience on a year-for-year basis.
• Criminal history disclosure and fingerprinting may be required.

Responsibilities

• Performs routine clerical functions and types a variety of documents.
• Answers questions and provides guidance on policies and agency information.
• Contacts outside agencies, researches past orders, and quotes prices.
• Audits time sheets and monitors purchasing, inventory, and office supplies.
• Maintains professional customer service via phone, email, or in-person contact.

Skills

Active Learning

Speaking

Reading Comprehension

Service Orientation

Time Management

Education

High school diploma or equivalent

2+ years of secretarial/clerical experience

Tools

Personal Computer

Telephone

Copy Machine

Scanner

Calculator

Job description

Job Information

State of Tennessee Job Information

Opening Date/Time 09/08/2026 12:00AM Central Time

Closing Date/Time 09/14/2026 11:59PM Central Time

Salary (Monthly) $3,229.00 - $4,852.00

Salary (Annually) $38,748.00 - $58,224.00

Job Type Full-Time

City, State Location Nashville, TN

Department Wildlife Resources

LOCATION OF (1) POSITION(S) TO BE FILLED: TENNESSEE WILDLIFE RESOURCES AGENCY, DAVIDSON COUNTY

Public Relations Division

This is an on-site position.

Qualifications

Education and Experience: Education equivalent to graduation from a standard high school and experience equivalent to two years of increasingly responsible full-time secretarial or office clerical work.

OR

Qualifying full-time secretarial or office clerical experience may be substituted for the required education on a year-for-year basis; additional qualifying education at an accredited college, business school or technical institute in secretarial science may be substituted for the required experience on a year-for-year basis to a maximum of two years.

Necessary Special Qualifications:

Applicants for this class may be required to:

• Complete a criminal history disclosure form in a manner approved by the appointing authority.
• Agree to release all records involving their criminal history to the appointing authority.
• Supply a fingerprint sample prescribed by the TBI based criminal history records clerk.

Overview

Under general supervision, is responsible for secretarial work of average difficulty; and performs related work as required. This is the highest class in the general secretary sub-series. An employee in this class applies secretarial science techniques to assist an executive in the management of time and in the handling of administrative detail. This class differs from Secretary in that an incumbent of the latter performs work of less scope and complexity and has less responsibility for records and reports. This class differs from those in the Executive Secretary class in that incumbents of the latter have greater responsibility in areas of interpretation and enforcement of secretarial procedures, personal contacts, application of the theory and practice of secretarial science at an advanced level, and performance work of greater scope and complexity.

Responsibilities

• Performs a variety of routine clerical functions such as compiling/assembling information for dissemination. Types a variety of material of narrative, tabular, statistical and other nature including correspondence, memoranda, abstracts, articles, business, case, legal, medical, and other items.
• Answers questions to provide assistance and direction regarding policies, procedures, and agency information.
• Contacts outside agencies for reference data to ensure accuracy of settlements; researches past purchase orders, contracts, and other items as requested; and contacts vendors for price quotes.
• Audits employee time sheets and business relevant documents for accuracy and completeness.
• Monitors reports and databases, employee requisition lists for hiring process, outstanding purchasing and requisition orders, inventory levels of standard office supplies, and office equipment.
• Communicates by telephone, e-mail, or personal contact. Provides polite and effective customer service to all individuals that contact the agency.

Competencies (KSA's)

• Manages Ambiguity
• Manages Complexity
• Action Oriented
• Plans and Aligns
• Resourcefulness

Knowledge:

• Clerical
• Customer and Personal Service

Skills:

• Active Learning and Listening
• Speaking
• Reading Comprehension
• Service Orientation
• Time Management

Abilities:

• Written Comprehension
• Speech Recognition

Tools & Equipment

• Personal Computer
• Telephone
• Copy Machine
• Scanner
• Calculator

TN Driver Standards

State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications:

• A valid driver's license
• For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations.

Please include your Driver's License Information under the Licenses and Certifications section of your application.

**Agencies may allow an exception based on other factors.