Secretary

PERKINS LOCAL SCHOOL DISTRICT; Sandusky (OH); On-site; USD 22,000 - 30,000; Full time

Job summary

Perkins Local School District in Ohio seeks a capable administrative assistant to support counseling services and records management. The role includes EMIS coordination, answer handling, and clerical tasks to maintain student files and communications.

The position involves coordinating transcripts, scheduling tests and visits from colleges or recruiters, and preparing reports and scholarships materials in collaboration with Executive Secretaries and counseling staff.

Responsibilities

• EMIS Management as needed for student records and coursework, in coordination with the EMIS coordinator and Executive Secretary
• Answer telephones in counseling and main office areas as needed/ assigned
• Serve as secretary to the high school counselors for all assigned duties, which may be updated as needed and discussed
• Clerical duties such as filing, labeling, copying, supply management and ordering, and other tasks as assigned by counseling office staff or administrators
• Coordinate and complete EHOVE communications and student record updates
• Complete all transcript requests from students and agencies, in accordance with FERPA regulations
• Assist with student testing schedules and administration coordination
• Reserve rooms/ facilities for specific student needs and counseling office events
• Update student files as needed
• Schedule visits from college, military, community, or career representatives and communicate visit details to students
• Coordinates grade submissions from teachers and finalizes midterm/ quarter/ semester/ and final grades
• Run and provide assessment, grade, and various reports in the management system as requested by counselors, teachers, and administration.
• Local Scholarship communication with donors, students, and families in cooperation with Executive Secretary
• Collection, organization, and preparation of student submitted materials for local and outside scholarships in cooperation with Executive Secretaries
• Complete tasks related to organization, coordination, invitations, as related to Scholarship Night in cooperation with Executive Secretaries
• Communicate with EHOVE students, PHS students, staff, families, and community members for announcements or other information as needed
• Record and file Community Service Forms and CCP Intent Forms
• Coordinate with athletic office to receive final rosters each season, and confirm when students have completed their PE Waiver by adding it to their transcript
• Assist to serve alumni requests for documents, transcripts, and employment verifications in coordination with the main office

Job description

• EMIS Management as needed for student records and coursework, in coordination with the EMIS coordinator and Executive Secretary
• Answer telephones in counseling and main office areas as needed/ assigned
• Serve as secretary to the high school counselors for all assigned duties, which may be updated as needed and discussed
• Clerical duties such as filing, labeling, copying, supply management and ordering, and other tasks as assigned by counseling office staff or administrators
• Coordinate and complete EHOVE communications and student record updates
• Complete all transcript requests from students and agencies, in accordance with FERPA regulations
• Assist with student testing schedules and administration coordination
• Reserve rooms/ facilities for specific student needs and counseling office events
• Update student files as needed
• Schedule visits from college, military, community, or career representatives and communicate visit details to students
• Coordinates grade submissions from teachers and finalizes midterm/ quarter/ semester/ and final grades
• Run and provide assessment, grade, and various reports in the management system as requested by counselors, teachers, and administration.
• Local Scholarship communication with donors, students, and families in cooperation with Executive Secretary
• Collection, organization, and preparation of student submitted materials for local and outside scholarships in cooperation with Executive Secretaries
• Complete tasks related to organization, coordination, invitations, as related to Scholarship Night in cooperation with Executive Secretaries
• Communicate with EHOVE students, PHS students, staff, families, and community members for announcements or other information as needed
• Record and file Community Service Forms and CCP Intent Forms
• Coordinate with athletic office to receive final rosters each season, and confirm when students have completed their PE Waiver by adding it to their transcript
• Assist to serve alumni requests for documents, transcripts, and employment verifications in coordination with the main office