Secretary

Perkins Local School District; Perkins Township (OH); On-site; USD 30,000 - 38,000; Full time

Job summary

Perkins Local School District seeks an organized counseling office secretary to support student records, coordinate EHOVE communications, and manage transcripts and scholarships. The role involves answering phones in counseling and main offices, assisting counselors, and handling clerical tasks with discretion and FERPA compliance.

The incumbent will schedule visits, coordinate grade submissions, manage student files, and liaise with students, families, and community members.

Job description

• EMIS Management as needed for student records and coursework, in coordination with the EMIS coordinator and Executive Secretary
• Answer telephones in counseling and main office areas as needed/ assigned
• Serve as secretary to the high school counselors for all assigned duties, which may be updated as needed and discussed
• Clerical duties such as filing, labeling, copying, supply management and ordering, and other tasks as assigned by counseling office staff or administrators
• Coordinate and complete EHOVE communications and student record updates
• Complete all transcript requests from students and agencies, in accordance with FERPA regulations
• Assist with student testing schedules and administration coordination
• Reserve rooms/ facilities for specific student needs and counseling office events
• Update student files as needed
• Schedule visits from college, military, community, or career representatives and communicate visit details to students
• Coordinates grade submissions from teachers and finalizes midterm/ quarter/ semester/ and final grades
• Run and provide assessment, grade, and various reports in the management system as requested by counselors, teachers, and administration.
• Local Scholarship communication with donors, students, and families in cooperation with Executive Secretary
• Collection, organization, and preparation of student submitted materials for local and outside scholarships in cooperation with Executive Secretaries
• Complete tasks related to organization, coordination invitations, as related to Scholarship Night in cooperation with Executive Secretaries
• Communicate with EHOVE students, PHS students, staff, families, and community members for announcements or other information as needed
• Record and file Community Service Forms and CCP Intent Forms
• Coordinate with athletic office to receive final rosters each season, and confirm when students have completed their PE Waiver by adding it to their transcript
• Assist to serve alumni requests for documents, transcripts, and employment verifications in coordination with the main office