Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Course Advisor; San Francisco (CA); On-site; Full time

Job summary

A leading firm in administrative services is seeking a Secretary or Administrative Assistant in San Francisco, California. You'll be responsible for clerical functions, managing visitor inquiries, and utilizing various computer applications. The ideal candidate possesses strong communication skills and time management abilities. This role offers a dynamic work environment with diverse responsibilities.

Responsibilities

• Perform routine clerical and administrative functions.
• Handle inquiries from visitors or callers.
• Use computers for various applications.
• Arrange conference, meeting, or travel reservations.
• Prepare and mail checks.

Skills

Active Listening

Speaking

Reading Comprehension

Writing

Service Orientation

Time Management

Job description

What You Need to Know About Secretary or Administrative Assistant

Occupation Description Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Life As a Secretary or Administrative Assistant: What Do They Do?

• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
• Open, read, route, and distribute incoming mail or other materials and answer routine letters.
• Use computers for various applications, such as database management or word processing.
• Arrange conference, meeting, or travel reservations for office personnel.
• Coordinate conferences, meetings, or special events, such as luncheons or graduation ceremonies.
• Prepare and mail checks.

Qualities of a Secretary or Administrative Assistant

Secretaries and Administrative Assistants state the following job skills are important in their day-to-day work.

Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Speaking: Talking to others to convey information effectively.

Reading Comprehension: Understanding written sentences and paragraphs in work related documents.

Writing: Communicating effectively in writing as appropriate for the needs of the audience.

Service Orientation: Actively looking for ways to help people.

Time Management: Managing one’s own time and the time of others.

Types of Secretary or Administrative Assistant Jobs

• Office Secretary
• Administrative Support Specialist
• School Secretary