Administrative Office Secretary

Retirement Solutions Advisors; Sacramento (CA); On-site; USD 40,000 - 50,000; Full time

Job summary

Retirement Solutions Advisors is looking for an Administrative Secretary in California, Sacramento. This role involves performing a wide range of administrative duties, including managing documents and scheduling appointments. The ideal candidate will have a High School Diploma, experience, and excellent communication skills.

Successful candidates will excel at organizing tasks and liaising with both internal and external parties. Proficiency in document management and office equipment is necessary.

Qualifications

• 1-2 years of experience as an Administrative Secretary preferred.
• Advanced proficiency in managing documents and spreadsheets.
• Strong ability to communicate and liaise both internally and externally.

Responsibilities

• Perform secretarial duties and report to management.
• Process, edit, format reports and documents.
• Liaise with internal departments and communicate with the public.
• Arrange and schedule appointments, meetings, and events.
• Monitor office supplies and order replacements.

Skills

Communication skills

Organizational skills

Interpersonal skills

Document management

Education

High School Diploma or GED

Formal qualification in office administration

Tools

Printers

Copiers

Scanners

Fax machines

Job description

Job Description

To ensure success as an Administrative Secretary, you should possess excellent communication skills and demonstrable experience in a secretarial role. Outstanding Administrative Secretaries are highly organized in performing a wide array of administrative duties.

Administrative Secretary Responsibilities:

• Reporting to management and performing secretarial duties.
• Processing, typing, editing, and formatting reports and documents.
• Filing documents, as well as entering data and maintaining databases.
• Liaising with internal departments and communicating with the public.
• Directing internal and external calls, emails, and faxes to designated departments.
• Arranging and scheduling appointments, meetings, and events.
• Monitoring office supplies and ordering replacements.
• Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.
• Preparing facilities and arranging refreshments for events, if required.
• Observing best business practices and etiquette.

Qualifications

Administrative Secretary Requirements:

• High School Diploma or GED.
• Formal qualification in office administration, secretarial work, or related training.
• 1-2 years of experience as an Administrative Secretary would be advantageous.
• Advanced proficiency in managing documents, spreadsheets, and databases.
• Ability to liaise internally and externally on administrative matters.
• Exceptional filing, recordkeeping, and organizational skills.
• Working knowledge of printers, copiers, scanners, and fax machines.
• Proficiency in appointments scheduling and call forwarding systems.
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills.

Additional Information

All your information will be kept confidential according to EEO guidelines.