Secret-Cleared Administrative Specialist II

Cherokee Federal; Oceanside (CA); On-site; USD 60,000 - 63,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K

Job summary

Cherokee Federal is seeking a detail-oriented Secretary II in Oceanside, CA. The role requires an active Secret clearance or ability to obtain one, and citizenship documentation for a government contract. You will provide advanced admin support, manage calendars, prepare briefs, and ensure records compliance in a fast-paced environment.

We offer full-time benefits including medical, dental, vision, and a 401K, with opportunities to guide junior staff and support leadership across programs.

Qualifications

• Associate degree and 3-5 years administrative training required
• Strong administrative and organizational skills
• Proficient in Microsoft Word, Excel, Outlook, PowerPoint, SharePoint, Adobe Pro, and Visio
• Experience using government task management and workflow systems (e.g., ETMS2, TMT, ServiceNow)
• Strong written and verbal communication skills
• Ability to prioritize tasks and meet deadlines
• Ability to work independently and exercise sound judgment
• Ability to handle confidential and sensitive information appropriately
• Ability to coordinate and track multiple tasks and assignments
• Ability to adapt to changing priorities in a fast-paced environment

Responsibilities

• Perform administrative and clerical tasks, including word processing and document preparation
• Prepare briefs, correspondence, reports, and leadership presentations
• Screen inquiries and prioritize requests for action
• Maintain complex electronic filing and document management systems
• Coordinate calendars, meetings, and staff support
• Track tasks using ETMS2, TMT, ServiceNow, or similar systems
• Ensure timely distribution and follow-up of taskings and correspondence
• Utilize DMDC/DHRA tools to support operations
• Ensure compliance with records management and security policies
• Provide guidance to junior administrative staff
• Performs other duties as assigned

Skills

Administration

Organization

Communication

Education

Associate degree

3-5 years administrative training

Tools

ETMS2

TMT

ServiceNow

DMDC/DHRA tools

Job description

Cherokee Federal is seeking a detail-oriented Secretary II in Oceanside, CA. The role requires an active Secret clearance or ability to obtain one, and citizenship documentation for a government contract. You will provide advanced admin support, manage calendars, prepare briefs, and ensure records compliance in a fast-paced environment.

We offer full-time benefits including medical, dental, vision, and a 401K, with opportunities to guide junior staff and support leadership across programs.