Secretary II

Cherokee Federal; Oceanside (CA); On-site; USD 60,000 - 63,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K

Job summary

Cherokee Federal is seeking a detail-oriented Secretary II in Oceanside, CA. The role requires an active Secret clearance or ability to obtain one, and citizenship documentation for a government contract. You will provide advanced admin support, manage calendars, prepare briefs, and ensure records compliance in a fast-paced environment.

We offer full-time benefits including medical, dental, vision, and a 401K, with opportunities to guide junior staff and support leadership across programs.

Qualifications

• Associate degree and 3-5 years administrative training required
• Strong administrative and organizational skills
• Proficient in Microsoft Word, Excel, Outlook, PowerPoint, SharePoint, Adobe Pro, and Visio
• Experience using government task management and workflow systems (e.g., ETMS2, TMT, ServiceNow)
• Strong written and verbal communication skills
• Ability to prioritize tasks and meet deadlines
• Ability to work independently and exercise sound judgment
• Ability to handle confidential and sensitive information appropriately
• Ability to coordinate and track multiple tasks and assignments
• Ability to adapt to changing priorities in a fast-paced environment

Responsibilities

• Perform administrative and clerical tasks, including word processing and document preparation
• Prepare briefs, correspondence, reports, and leadership presentations
• Screen inquiries and prioritize requests for action
• Maintain complex electronic filing and document management systems
• Coordinate calendars, meetings, and staff support
• Track tasks using ETMS2, TMT, ServiceNow, or similar systems
• Ensure timely distribution and follow-up of taskings and correspondence
• Utilize DMDC/DHRA tools to support operations
• Ensure compliance with records management and security policies
• Provide guidance to junior administrative staff
• Performs other duties as assigned

Skills

Administration

Organization

Communication

Education

Associate degree

3-5 years administrative training

Tools

ETMS2

TMT

ServiceNow

DMDC/DHRA tools

Job description

Secretary II

This position requires an active Secret clearance or the ability to obtain a Secret clearance to be considered.

A government contract requires that this position be restricted to U.S. citizens or legal permanent residents. You must provide documentation that you are a U.S. citizen or legal permanent resident to qualify.

The Secretary II provides intermediate to advanced administrative support and performs a broader range of clerical and office coordination duties. This position requires greater independence, judgment, and proficiency with DMDC/DHRA software tools and government business processes.

Compensation & Benefits:

Estimated Starting Salary for Secretary II 23.81/hour + 5.55/hour Health and Welfare Benefit Rate

Full-time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice.

Secretary II Responsibilities Include:

• Perform a full range of administrative and clerical functions, including advanced word processing and document preparation
• Prepare and format briefings, correspondence, reports, and presentations for leadership review
• Screen and prioritize inquiries, correspondence, and requests for action
• Maintain complex electronic filing and document management systems
• Coordinate calendars, meetings, and logistical support for staff and leadership
• Track tasks and actions using Enterprise Task Management Software Solution (ETMS2), Task Management Tool (TMT), ServiceNow, or similar systems
• Ensure timely distribution and follow-up of taskings and correspondence
• Utilize standard DMDC/DHRA software tools and customized government COTS products to support office operations
• Ensure compliance with records management, security, and administrative policies
• Provide guidance or support to junior administrative staff, as assigned
• Performs other job-related duties as assigned

Secretary II Experience, Education, Skills, Abilities requested:

• Associate degree and 3-5 years administrative training required
• Strong administrative and organizational skills
• Proficient in Microsoft Word, Excel, Outlook, PowerPoint, SharePoint, Adobe Pro, and Visio
• Experience using government task management and workflow systems (e.g., ETMS2, TMT, ServiceNow)
• Strong written and verbal communication skills
• Ability to prioritize tasks and manage multiple deadlines
• Ability to work independently and exercise sound judgment
• Ability to handle confidential and sensitive information appropriately
• Ability to coordinate and track multiple tasks and assignments
• Ability to adapt to changing priorities in a fast-paced environment

Company Information:

Cherokee Nation Defense Solutions (CNDS) is a part of Cherokee Federal – the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government’s mission with compassion and heart. To learn more about CNDS, visit cherokee-federal.com.

#CherokeeFederal #LI-WS1

Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.

Similar searchable job titles:

• Administrative Assistant II
• Senior Administrative Assistant
• Office Administrator
• Executive Secretary
• Administrative Coordinator

Keywords:

• Advanced Administrative Support
• Task and Calendar Coordination
• Document Management Systems
• Correspondence & Briefing Preparation
• Confidential Information Handling

Legal Disclaimer:

All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law.

Many of our job openings require access to government buildings or military installations.

As required by our governmental client, this position requires an active secret clearance or the ability to obtain one.

A government contract requires that this position be restricted to U.S. citizens. You must provide documentation that you are a U.S. citizen to qualify.