Secret-Clearance Material Coordinator - DoD Warehouse

People Technology And Processes; Newport (RI); On-site; USD 55,000 - 75,000; Full time

Job summary

People Technology And Processes in Newport, RI seeks a Material Coordinator to manage material flow, inspect receipts, and coordinate warehouse operations under Navy ERP guidance.

Responsibilities include supervising 10+ warehouse staff, verifying items per purchase orders, and ensuring COSIS and proper storage per NSN. DoD systems like MILSTRIP and DD documentation are involved in daily tasks.

Qualifications

• Five years of demonstrated warehouse experience performing materiel management functions including receipt, issue, COSIS, and reconciling discrepancies during physical inventory.
• Supervised 10+ warehouse employees.

Responsibilities

• Oversee receipt, inspection, and processing of materials; verify part number, count, and condition against Navy ERP purchase orders.
• Supervise receipt processing by material type: MILSTRIP, Classified/COMSEC, GPC/Contract, goods receipt without reference.
• Review and approve TDRs, SDRs, PQDRs for damaged/nonconforming materials.
• Ensure maintenance of open orders, bills of lading, WMFs, completed files.
• Oversee Navy ERP induction, WMFs, chain of custody forms, KSDs (DD-250, DD-1348, DD-1149).
• Supervise storage operations per Government Location Schema; ensure proper storage by Condition Code and NSN.
• Oversee warehouse maintenance: re-warehousing, stock rotation, shelf-life management, storage aid maintenance.
• Ensure COSIS compliance; review reports of lost/damaged material, discrepancies, hazardous material.
• Coordinate MHE operations; support MHE tasks as needed.
• Document lessons learned and implement process improvements.
• Supervise inventory count generation in ERP per Government Inventory Plan or ad-hoc requests.
• Oversee physical inventory counts and labeling of OM&S-R and NWCF-SM material.
• Review LX17 Inventory Reports prior to Government submission.
• Reconcile discrepancies identified during physical inventory.
• Supervise WMF processing, material pulls, ERP issuing transactions (221, 281, 551), and delivery staging.
• Monitor workload and stock availability; communicate constraints to Government Warehouse Lead.
• Ensure proper disposition documentation: Bills of Lading, DD-1149, DD-1348, Demilitarization Certificates.
• Oversee customer service operations via phone, email, fax, and in-person.
• Supervise shipment status investigations; ensure root cause identification and lessons learned capture.
• Review and approve quarterly summary reports with process improvement recommendations.
• Ensure proper use of Navy ERP, WebFLIS, and Haystack.

Skills

Warehouse experience

Supervisory experience

Education

High School Diploma

Tools

Navy ERP

SAP

Job description

People Technology And Processes in Newport, RI seeks a Material Coordinator to manage material flow, inspect receipts, and coordinate warehouse operations under Navy ERP guidance.

Responsibilities include supervising 10+ warehouse staff, verifying items per purchase orders, and ensuring COSIS and proper storage per NSN. DoD systems like MILSTRIP and DD documentation are involved in daily tasks.