Secondary - Middle School Guidance Office Administrative Assistant

Onsted Elementary School; Onsted (MI); Vor Ort; USD 32.000 - 42.000; Vollzeit

Zusammenfassung

Onsted Community Schools seeks a Secondary Administrative Assistant for the Middle School Guidance Office to provide front office support, manage student records, schedules, and communications. The role reports to the Middle School Principal and involves assisting with enrollment, transcripts, and daily operations in a busy school environment.

The position emphasizes confidentiality, professional communication, and teamwork with the behavior specialist and administrators to support students and

Qualifikationen

• Citizenship, residency or work visa required.

Aufgaben

• Provide courteous front desk support for students, families, staff, and community members.
• Prepare correspondence, documents, and communications about office procedures and services.
• Maintain filing systems, records, and supplies for student services.
• Support the principal, behavior specialist, and year-end organizational activities.
• Administer medication to students and participate in the Medical Emergency Response Team.
• Assist with enrollment, transcripts, schedules, and student records updates.

Jobbeschreibung

Secondary - Middle School Guidance Office Administrative Assistant

Job Description

ONSTED COMMUNITY SCHOOLS

Secondary Administrative Assistant - Middle School

Location: Middle School Guidance Office | Reports to: Middle School Principal

Provide front office and administrative support for middle school operations, student services, records, and communication.

Reception and office operations

• Provide courteous assistance to students, families, staff, and community members; answer routine inquiries and direct questions to appropriate personnel.
• Prepare correspondence, administrative documents, student data summaries, and communications about office procedures and student services.
• Maintain office filing systems and operational records; order and track materials and supplies supporting middle school student services.
• Support the principal, behavior specialist, and beginning- and end-of-year organizational activities.
• Supports breaks and 504 needs
• Administer medication to students and become part of the Medical Emergency Response Team
• Provides building tours to new families and prospective students
• Assigns student lockers and combinations
• Provides Holiday Support when needed
• Supports teachers with grade book
• Help support school nurse with Health Department Reports

Student records and academic services

• Process middle school enrollment, withdrawals, transfers, transcript requests, and student records requests.
• Maintain accurate, confidential cumulative files, enrollment documentation, demographics, and student information system updates.
• Maintains MS school of choice applications
• Prepare and maintain middle school schedules, class lists, rosters, and schedule changes in coordination with behavior specialist and administrators.
• Process middle school report cards, progress reports, honor roll lists, and academic reports.
• Prepare curriculum guides and distribute registration materials and academic information.

Attendance and building reporting support

• Verify middle school attendance and maintain membership records, pupil accounting forms, and supporting enrollment documentation.
• Prepare middle school enrollment reports and student data for district collections; provide documentation to the board office for district reporting.
• Assist with middle school student records audits and resolve building data discrepancies with the district reporting staff.
• Coordinate and support middle school standardized testing preparation, tickets, rosters, and documentation.

Professional responsibilities

• Maintain confidentiality of student records in accordance with FERPA, board policy, and district procedures.
• Demonstrate professionalism, dependability, and effective communication; participate in required training.
• Perform other duties reasonably related to the position as assigned by the supervisor or designee.

Duties describe the general nature of the work and may be modified based on district needs.

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Marsha Davis , Elementary School Principal
• Onsted Elementary School
• Phone: [phone]
• Email: [e-mail]

Position Type: Full-Time