Office Professional for Secondary Education

Ann Arbor Public Schools; Ann Arbor (MI); On-site; USD 42,000 - 52,000; Full time

Job summary

Ann Arbor Public Schools seeks an Office Professional for Secondary Education to provide administrative support to the Instructional Services team. The role covers calendar management, letters and memos, records maintenance, and coordination of meetings and travel.

Responsibilities include completing CTE state reports, payroll processing as needed, and producing materials for the Board of Education. This full-time, on-site position requires reliable attendance and professional communication

Qualifications

• High school diploma with additional training and 3-5 years of experience.
• Ability to communicate effectively by phone, email and in person.
• Proficiency in word processing, databases, spreadsheets, and presentations.

Responsibilities

• Provide secretarial services to administrators for Secondary Education and CTE.
• Complete CTE State Reports.
• Maintain calendar and schedule meetings.
• Compose letters and memos, manage files and correspondence.
• Maintain complex files and records; process payroll as required.
• Schedule travel arrangements; respond to inquiries professionally.
• Prepare reports and materials for the Board of Education.
• Regular and reliable on-site attendance.

Skills

Communication

Confidential handling

Office software

Writing skills

Education

High school + training

Job description

Office Professional for Secondary Education JobID: 18045

POSITION TITLE: Office Professional for Secondary Education

FTE: 1.0 (12 months)

POSITION LOCATION: Instructional Services

SALARY: Category Z, AAEA/OP Salary Schedule

REPORTING RELATIONSHIP: Administrator for Secondary Education

QUALIFICATIONS REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The following is a list of qualifications for the position, any one of which may be waived by the Board in exercising its prerogative to determine qualifications.

EDUCATION AND EXPERIENCE:

• High school graduate plus additional training and 3-5 years experience.
• Ability to communicate effectively with the general public and all levels of personnel by phone, email and in person.
• Ability to work with confidential information, maintain confidentiality and work in a professional manner.
• Ability to organize work, set priorities, work under pressure and meet firm deadlines.
• Ability to work independently as well as in a team environment.
• Demonstrated evidence of collaboration in the workplace.
• Demonstrated evidence of prioritizing tasks and timely completion of work expectations, meeting deadlines and mufti-tasking within the workplace.
• Proficiency in computer use for word processing, database management, spreadsheets, and presentations. Experience using advanced spreadsheet and database management features desired.
• Evidence of good writing skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide secretarial services to administrators for Secondary Education (Middle Schools/High Schools) as well as Career and Technical Education (CTE).
• Complete CTE State Reports.
• Maintain calendar (make appointments and set up meetings).
• Compose letters and memos, handle correspondence, schedule meetings and appointments, set up and maintain files.
• Maintain complex files and records.
• Schedule and process conference and travel arrangements.
• Respond to public requests in a professional and timely manner while demonstrating positive customer service.
• Revise, order and distribute booklets and forms used for Secondary instruction and administration.
• Receive and respond to a variety of requests or inquiries from students, staff, parents and the general public.
• Compile and maintain procedural manuals for administrators.
• Prepare various reports and materials for the Board of Education.
• Process payroll as required.
• Regular and reliable attendance.
• Other related duties as assigned.

This is a full time position,requiring regular reliable and predictable attendance on site to successfully perform the essential functions of this job.

LANGUAGE SKILLS:

• Read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Write routine reports and correspondence. Editing experience required.
• Speak effectively with customers and/or employees.
• Communicate clearly and concisely both orally and in writing.

MATHEMATICAL SKILLS:

• Add, subtract, multiply, and divide in all units of measure.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY:

Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand, walk, bend, and reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus. The employee may occasionally lift up to 25 pounds such as boxes of paper.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually quiet.

Ann Arbor Public Schools is committed to a diverse and inclusive workplace. Ann Arbor Public Schools is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or any other legally protected status.