Brewster Elementary School - Elementary Office Assistant (2879)

Brewster Elementary; Rochester Hills (MI); On-site; USD 28,000 - 32,000; Part time

Job summary

Brewster Elementary School seeks an Elementary Office Assistant to support the principal and secretary, with a 10.5 month schedule. Position involves front desk duties, data entry, and daily coordination for staff, students and families.

Role requires strong English, basic computer skills (Word/Excel/Outlook), and reliable attendance. Part-time hours range 3–5 per day; wage is set under the RSPA Classification E.

Qualifications

• High School Diploma (minimum) and excellent command of English.
• Proficient with Microsoft Word, Excel and Outlook.
• Maintain confidentiality in a school office environment.

Responsibilities

• Prepare documents, file, process mail, answer phones and provide routine office assistance.
• Offer front office customer service to staff, students and visitors; enforce visitor access protocols.
• Perform daily reporting tasks: attendance, lunch counts, etc.

Skills

English proficiency

High School Diploma

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Brewster Elementary School - Elementary Office Assistant (2879)

Starting Date: Immediately

Job Description

Brewster Elementary School

Elementary Office Assistant

Monday-Friday

10.5 Month Schedule

2 days worked in August at Principal's discretion

$15.84 per hour, per RSPA Master Agreement for Classification E

QUALIFICATIONS:

• High School Diploma (minimum) and an excellent command of the English language.
• Knowledge and working experience with various computer applications, as well as demonstrated basic proficiency with the following Microsoft Office applications: Word, Excel and Outlook.
• Understanding and upmost respect for the confidential information that must be maintained within the Elementary Office environment.
• Exceptional customer relations skills; experience working or volunteering in a school office preferred.
• Ability to handle work assignments with constant interruptions.
• Ability to take direction from multiple personnel in support of overall building operation.
• Regular, reliable and punctual attendance required.
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

REPORTS TO: Elementary Principal

JOB GOAL: To provide general office assistance to the Elementary Building Principal and secretary and support Elementary Building personnel, students, families and visitors.

PERFORMANCE RESPONSIBILITIES: Performance responsibilities will vary depending on the specific requirements of a building. The performance responsibilities listed below represent an overview of the responsibilities for this position.

• Prepare documents, file, processes incoming and outgoing mail, answer telephones, and performs other routine office assistance as needed or assigned.
• Provides front office customer service to staff, students and visitors by answering questions, relaying messages, and following through with problem resolution. Supports district security protocols in place for visitor access to the building during school hours.
• Performs daily reporting tasks, including, but not limited to: daily attendance reporting and follow-up, daily lunch count tabulations, etc.
• Supports the Building Principal and Elementary Principal Secretary with any required medical action plan and daily medication administration per the district policies and regulations, including maintaining the medication administration log.
• Assists the Elementary Principal Secretary with orders, inventories, distributes, and maintains all stock supplies for staff and conducts an annual inventory of building equipment.
• Assists the Elementary Principal Secretary with annual student record maintenance, including emergency card updates, CA-60’s and student immunization records, and Medical Action Plans.
• Covers office duties during Elementary Principal Secretary’s lunch and breaks.
• Other duties and responsibilities requested by the Elementary Principal or “Teacher-in-Charge” when the Principal is absent from the building.

TERMS OF EMPLOYMENT:

• Hours per day, depending on the building student population and other unique Elementary location needs, will vary between 3, 4 or a maximum of 5 hours/day.
• Wage Schedule: RSPA Classification E

WORKING CONDITIONS:

• An employee working in this assignment will be required to sit for long periods of time and work on a desktop computer.
• Data entry and record search is a large part of the duties of this position and repetitive hand motion will be required.

REQUIRED POSITION TESTS:

Microsoft Office – Current District Version: MicrosoftWord, Excel, and Outlook, Customer Service Phone Skills, Interpersonal/Teamwork Office Skills Assessment, Alpha/ Numeric Filing and Record Locator tests.

ROCHESTER COMMUNITY SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER

Rochester Community Schools does not discriminate on the basis of race, color, religion, national origin, creed or ancestry, age, sex, marital status, height, weight, familial status, arrest record or physical and mental disabilities in accordance with the Elliot-Larson Civil Rights Act (ELCRA) MCL 37.2206, Persons with Disabilities Civil Rights Act (PWCRA), MCL 37.1206, Title II, Title VI, and Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendment Act of 1972, the Age Discrimination in Employment Act and the Immigration Reform and Control Act of 1986 (8U.S.C., Section 1324A Et. Seq.) and Section 504 of the Rehabilitation Act of 1973. In addition, individuals will not be excluded from, or be denied, the benefits of participation in any program or activity for which the Board of Education of the Rochester Community School District is responsible.

Rochester Community Schools has designated certain individuals to serve as Compliance Coordinators for purposes of federal and state nondiscrimination laws and regulations. For additional information, including the names and contact information of the designated Compliance Coordinators, please visit the Rochester Community Schools Policies and Title IX webpage: https://www.rochester.k12.mi.us/about-us/departments/human-resources/policies

You can also visit our website at www.rochester.k12