Elementary Administrative Assistant - Category III

CHESTNUT HILL ELEMENTARY; Midland (MI); On-site; USD 28,000 - 32,000; Full time

Job summary

Midland Public Schools Chestnut Hill Elementary is seeking an Elementary Administrative Assistant to perform comprehensive office functions and support the elementary principal. The role covers scheduling, records management, and confidential communications.

The position is full-time, Monday through Friday, with 225 days per year, including extended hours during events and meetings. Strong organizational and computer skills, plus experience with Microsoft Office and Google Suite, are required.

Qualifications

• Requires high school diploma or GED; background check required.
• Preferred: one year of additional technical/business training or equivalent.
• Progressive office experience preferred.
• Ability to balance multiple tasks and maintain confidentiality.
• Strong written and verbal communication with attention to detail.

Responsibilities

• Perform all office functions for the elementary school.
• Keep principal informed of situations affecting the school.
• Assist with scheduling, records, and facilities coordination.
• Prepare confidential student reports and staff notes.
• Manage time sheets and attendance reporting.
• Train and supervise office paraprofessionals.
• Create school-related messages for parents, students, staff.

Skills

Organizational skills

Written & verbal comms

Multitasking

Team collaboration

Independent judgment

Data confidentiality

Computer proficiency

Education

High school diploma or GED

Technical/business training

Tools

Microsoft Office

Google Suite

Job description

Elementary Administrative Assistant - Category III

Midland Public Schools CHESTNUT HILL ELEMENTARY - Midland, Michigan Open in Google Maps

Job Details

Job ID: 5951952

Application Deadline: Posted until filled

Posted: Oct 06, 2026 4:00 AM (UTC)

Starting Date: To Be Determined

Job Description

JOB SUMMARY: This person performs all office functions for the elementary school. Responsible for keeping the elementary principal informed of all situations affecting the school and handling routine activities/situations in the principal's absence.

REPORTS TO: The elementary principal

TERMS OF EMPLOYMENT: Full time, Monday through Friday, 225 days per year; Breaks; Monday – Thursday, 10 hours per day.

EVALUATION: Yearly first two years, then every three years following satisfactory evaluation.

QUALIFICATIONS:

• Must be able to pass a background check.
• Education:
  • Required: Must be a high school graduate or have a G.E.D. equivalent.
  • Preferred: One year of additional technical/business training or equivalent.
• Training and Experience: Successful progressive office preferred.
• Any equivalent combination of experience and training that provides the required knowledge, skills, and abilities to perform the essential functions of the position.
• Excellent organizational skills; high attention to detail; strong written and verbal communication skills.
• Ability to work both collaboratively and independently.
• Must be efficient with computers, various software applications, and related technologies. Experience with Microsoft Office and Google Suite applications is required.
• The ability to balance multiple tasks simultaneously is a must.
• Safeguard all district data.
• Possess sound, independent judgment, including handling of confidential matters.

ESSENTIAL FUNCTIONS:

• Building registrar – schedule students, withdraw students, manage student records.
• Support scheduling and record keeping of internal and external professional development, including travel.
• Schedule and arrange facilities for staff and other meetings.
• Process and maintain materials and information.
• Assist in the development and maintenance of various databases and inventories.
• Process and track purchases and maintain account balances and financial records.
• Process work orders, bus requests, conference requests
• Assist with assigning staff when substitutes are not available.
• Prepare confidential student reports and staff evaluations, weekly staff notes/calendar, staff meeting notes, and monthly/yearly school event calendar.
• Maintain immunization records, accident reports, and administer medication and first aid.
• Train and supervise office paraprofessionals.
• Create school-related messages for parents, students, and staff.
• Fine motor skills and ability to lift up to 50 pounds unassisted, to lift and move equipment and supplies.
• Ability to perform the physical requirements of the position with reasonable accommodations.
• Able to ride in a vehicle, as necessary (e.g., training on occasion)
• Able to work indoors during all seasons/weather/temperatures as permitted.

ADDITIONAL FUNCTIONS:

• Ability to work independently with minimum supervision.
• Ability to plan, coordinate, and prioritize work effectively.
• Communicate effectively via district-assigned email on a daily basis as determined by the supervisor.
• Accurately complete electronic time sheets and absence reporting via the timekeeping system, per assigned deadlines
• Regular and reliable attendance
• Consistent and reliable performance of job responsibilities
• Perform other job responsibilities deemed appropriate by the supervisor/building administrator and/or Superintendent.

Come join Midland Public Schools!

The District is uniquely linked to and intertwined with the surrounding community and boasts a strong tradition and expectation of exceptional academics. Midland Public Schools holds a high concentration of STEM-degreed individuals and readily offers business needs for strong-skilled trades. The district is located adjacent to the world headquarters of Dow Chemical as well as large employers, such as MyMichigan Health , Dupont , and Corteva . Midland provides big-city amenities with a small-town feel and is the home to Midland Center for the Arts , Greater Midland Community Center , Great Lakes Loons/Dow Diamond , Dow Gardens and the Whiting Forest home of the 1,400-foot-long canopy walk, soaring up to 40 feet above the ground.

Please visit the Midland Public Schools website for more information and enjoy the Midland Awaits video where you’ll learn more about why Midland is the perfect place to work, live and play!

Midland Public Schools is an Equal Opportunity Employer. The district does not discriminate on the basis of race, religion, color, sex, gender, identity, marital status, familial status, genetic information, age, weight, height, national origin, disability, or other legally-protected characteristic, in its programs, activities, or employment and provides equal access to the Boy Scouts and other designated youth groups. The following has been designated to handle inquiries regarding the non-discrimination policies: Associate Superintendent/Human Resources, 600 E. Carpenter Rd., Midland, MI 48640.

The employee shall remain free of any alcohol or non-prescribed controlled substance in the workplace throughout his/her employment in the district.

District administration reserves the right to alter or amend job descriptions at any time. This job is not limited to any or all of the listed qualifications or functions.

Position Type: Full-Time

Salary: $19.87 to $22.98 Per Hour

Job Categories: Support Staff > Administrative Assistant

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Human Resources
• 600 E Carpenter St.
• Midland, Michigan 48640
• Phone: [phone]
• Email: [e-mail]