Seasonal Wedding Event Specialist - Onsite Host

Fairchild Tropical Botanic Garden Inc; Miami (FL); On-site; USD 20,000 - 29,000; Part time

Job summary

Fairchild Tropical Botanic Garden is seeking a dependable Seasonal Event Assistant—Wedding Specialist for on-site wedding and private events in Miami, FL. This role supports timelines, vendor coordination, and guest flow to ensure flawless execution.

The position emphasizes hospitality, organization, and professional interaction with clients and planners, while safeguarding Fairchild’s landscapes and operations. Seasonal, part-time with varying schedules during peak wedding season.

Qualifications

• Experience in weddings, special events, hospitality, catering, hotels, venues, or guest service preferred.
• Strong organizational skills and attention to detail.
• Excellent interpersonal and communication skills.
• Ability to work professionally with clients, planners, guests, and vendors.
• Ability to stay calm, organized, and solutions-oriented during live events.

Responsibilities

• Review approved timelines, BEOs, site requirements, and event instructions before each assignment.
• Support wedding rehearsals and pre-event activities when assigned.
• Conduct pre-event walks and help confirm ceremony and reception areas are ready.
• Support wedding-party movement, photography, transportation, and key event transitions.
• Monitor event timing and communicate issues to the appropriate event lead.
• Remain visible and available throughout assigned events.
• Support vendor arrival, check-in, load-in, and access to approved event locations.
• Direct vendors to assigned areas and approved routes.
• Help ensure vendors follow Garden and event requirements.
• Monitor vendor load-out and report damage or issues.

Skills

Event planning

Hospitality

Interpersonal skills

Guest service

Vendor coordination

Job description

Fairchild Tropical Botanic Garden is seeking a dependable Seasonal Event Assistant—Wedding Specialist for on-site wedding and private events in Miami, FL. This role supports timelines, vendor coordination, and guest flow to ensure flawless execution.

The position emphasizes hospitality, organization, and professional interaction with clients and planners, while safeguarding Fairchild’s landscapes and operations. Seasonal, part-time with varying schedules during peak wedding season.