Seasonal Wedding Concierge & Onsite Event Host

Fairchild Tropical Botanic Garden Inc; Coral Gables (FL); On-site; USD 20,000 - 29,000; Part time

Job summary

Fairchild Tropical Botanic Garden is seeking a dependable Seasonal Event Assistant — Wedding Specialist to support on-site execution of weddings and select private events. You will serve as an on-site representative, ensuring spaces are ready, vendors are directed, and event plans carry through from setup to closeout.

The role requires hospitality focus, the ability to move guests and parties across the garden, and strong teamwork with the couple’s planner or coordinator.

Qualifications

• Previous experience in weddings, events, hospitality, catering, hotels, venues, or guest services preferred.
• Strong organizational skills and attention to detail.
• Excellent interpersonal and communication skills.
• Ability to work professionally with clients, planners, guests, and vendors.
• Ability to remain calm, organized, and solutions-oriented during live events.
• Ability to follow event timelines, BEOs, operating procedures, and venue requirements.
• Sound judgment and ability to recognize when an issue requires escalation.
• Strong hospitality and guest-service instincts.
• Dependable attendance and punctuality.
• Reliable transportation required.
• Valid driver’s license preferred.

Responsibilities

• Review approved timelines, BEOs, site requirements, and event instructions before each assignment.
• Support wedding rehearsals and pre-event activities when assigned.
• Conduct pre-event walks and help confirm ceremony and reception areas are ready.
• Support wedding-party movement, photography, transportation, and key event transitions.
• Monitor event timing and communicate issues to the appropriate event lead.
• Remain visible and available throughout assigned events.
• Support vendor arrival, check-in, load-in, and access to approved event locations.
• Direct vendors to assigned areas and approved routes.
• Help ensure vendors follow Garden and event requirements.
• Monitor vendor load-out and report damage, policy concerns, or unresolved issues.
• Provide professional, welcoming assistance to clients, wedding parties, guests, planners, and vendors.
• Help guests and wedding parties navigate Fairchild’s campus and event locations.
• Maintain composure and professionalism in a fast-moving event environment.
• Help protect Fairchild’s landscapes, plant collections, buildings, and infrastructure.
• Identify and communicate conditions that could affect guest safety, Garden operations, or event execution.
• Assist with approved weather and rain-contingency plans when directed.
• Support guest and vendor departure.
• Confirm assigned areas are appropriately cleared.
• Document and report property damage or issues requiring follow-up.
• Complete required event notes and closeout documentation.

Skills

Hospitality

Organization

Communication

Customer service

Job description

Fairchild Tropical Botanic Garden is seeking a dependable Seasonal Event Assistant — Wedding Specialist to support on-site execution of weddings and select private events. You will serve as an on-site representative, ensuring spaces are ready, vendors are directed, and event plans carry through from setup to closeout.

The role requires hospitality focus, the ability to move guests and parties across the garden, and strong teamwork with the couple’s planner or coordinator.