Event Assistant

Fairchild Tropical Botanic Garden Inc; Miami (FL); On-site; USD 18,000 - 26,000; Part time

Job summary

Fairchild Tropical Botanic Garden in Coral Gables, FL is seeking a Part Time Event Assistant to support private events and operations. The role offers an hourly wage of $16.00 and reports to the Event & Operations Manager.

The ideal candidate will have a high school diploma, hospitality experience, and basic technical skills for setting up microphones, lighting, and sound equipment. Flexibility for evenings, weekends, and holidays is required.

Qualifications

• High school diploma or GED required.
• Event & Hospitality experience a plus.
• Basic technical experience with setup of microphones, event lighting and sound equipment.
• Ability to remain stable under pressure and handle stressful situations effectively.
• Capability to work a flexible schedule, including evenings, weekends, and holidays.
• Attention to detail, ensuring that locations are in proper condition and ready for events.
• Ability to interpret various instructions in written, oral, diagram, or schedule form.

Responsibilities

• Provide private event support with guests, vendors, and security for wayfinding, shuttle services, and startup/shutdown.
• Check vendors in and out as needed.
• Move and store equipment such as tables and chairs.
• Operate small tools, power tools, power washers, and electronic golf carts; troubleshoot.
• Maintain care of facility rental sites, furniture and equipment.
• Notify manager of unusual circumstances or safety issues.
• Assist with inventory and keep rental areas clean and organized.
• Foster positive relationships with managers, coworkers, clients.

Skills

Event coordination

Hospitality experience

Customer service

Flexibility

Attention to detail

Education

High school diploma or GED

Tools

Microphones

Event lighting

Sound equipment

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Event Assistant

Part Time Miami, FL, US

Salary Range: $16.00 To $16.00 Hourly

REPORTS TO: Event & Operations Manager

JOB TYPE: Part Time

LOCATION: Fairchild Tropical Botanic Garden, Coral Gables, Florida

ABOUT FAIRCHILD TROPICAL BOTANIC GARDEN

Fairchild Tropical Botanic Garden is among the world’s best tropical botanic gardens where you fill find internationally renowned collections of cycads, flowering trees, tropical fruits, vines, aroids and endangered species, which provide a living laboratory for scientists, and the opportunity of discovery for everyone. Fairchild is also a beautiful venue for family-friendly annual events such as the award‑winning light spectacular, NightGarden, Chocolate Festival, Mango Festival and more. With its picturesque paths, vistas and displays combined with engaging events and activations, Fairchild provides an unforgettable experience for each and every guest.

JOB RESPONSIBILITIES:

• Provide private event support by interacting with guests, vendors, and security regarding wayfinding, shuttle services, and other activities related to the startup and shutdown of events.


• Assist with checking vendors in and out as needed.


• Actively participate in the movement and storage of equipment, including tables and chairs.


• Perform assigned tasks using small hand tools, power tools, power washers, and electronic golf carts. Troubleshoot and solve problems as they arise.


• Assist with the general maintenance and care of facility rental sites, furniture and equipment.


• Notify the Event & Operations Manager of any unusual circumstances, safety issues, or damage.


• Help maintain the cleanliness and good repair of rental tables, chairs and equipment and assist with inventory management.


• Maintain a positive working relationship with managers, co‑workers, clients, and others.

Strive to provide the highest quality visitor experience.

REQUIREMENTS:

• High school diploma or GED required


• Event & Hospitality experience a plus


• Basic technical experience is a plus which includes setup of microphones, event lighting and sound equipment.


• Ability to remain stable under pressure and handle stressful situations effectively.


• Capability to work a flexible schedule, including evenings, weekends, and holidays.


• Attention to detail, ensuring that locations are in proper condition and ready for events.


• Ability to interpret various instructions in written, oral, diagram, or schedule form.