Seasonal Tax Administrative Assistant

Eide Bailly LLP; Chicago (IL); On-site; USD 33,000 - 43,000; Part time

Job summary

Eide Bailly LLP in Chicago, IL (Schaumburg Office) seeks a Seasonal Tax Administrative Assistant to support partners and teams in-office. You will organize client information, handle scanning/logging/file management, and assist with front desk coverage using MS Office tools and Adobe Acrobat.

This role requires a High School Diploma and 2 years of admin experience in a professional services context. The position is seasonal with potential to move to part-time; 32 hours/week Jan-Apr and Aug-Oct.

Qualifications

• High School Diploma and 2 years of admin support, preferably in professional services or accounting.
• Thrive in a high-volume, fast-paced environment.
• Ability to prioritize and organize tasks with immediacy.
• Maintain the highest professional standards and client confidentiality.
• Proficient in Excel, Word, Outlook, DocuSign, Teams and Adobe Acrobat.
• Detail-oriented with strong verbal and written communication; collaborate with team or work independently.
• Overtime as needed.
• Seasonal position with potential to move to part-time; 32 hours per week Jan-Apr and Aug-Oct.
• Must be authorized to work in the United States without visa sponsorship.

Responsibilities

• Provide administrative support to partners, managers, and assigned teams.
• Assist with client and department support activities, including organizing client information, scanning, logging and filing documents, and correspondence with clients.
• Support receptionist as backup with front desk coverage, answering phones, and client service.
• Collaborate with the administrative team to meet deadlines, ensure timely completion of projects, and provide in-office coverage during business hours.
• Maintain accuracy, confidentiality, professionalism, and regular, predictable attendance while managing multiple priorities.
• Demonstrate flexibility by taking on new challenges and assisting with special projects and additional responsibilities as requested.
• Other duties as assigned.

Skills

Detail-oriented

Strong communication

Team player

Independent worker

Overtime as needed

Education

High School Diploma

Tools

Microsoft Excel

Microsoft Word

Outlook

DocuSign

Teams

Adobe Acrobat

Job description

Location: Chicago, IL (Schaumburg Office)

Work Arrangement: In-office

A Day in the Life

A typical day as a Seasonal Tax Administrative Assistant in might include the following:

• Provides administrative support to partners, managers, and assigned teams.
• Assists with client and department support activities, including organizing client information, scanning, logging and filing of documents, and correspondence with clients.
• Supports receptionist as backup with front desk coverage, answering phones, and client service.
• Collaborates with the administrative team to meet deadlines, ensure timely completing of assigned projects, and provide in-office coverage during business hours.
• Maintains accuracy, confidentiality, professionalism, and regular, predictable attendance while managing multiple priorities.
• Demonstrates flexibility by taking on new challenges and assisting with special projects and additional responsibilities as requested.
• Other duties as assigned.

Who You Are

• You have a High School Diploma and 2 years of past administrative support experience, preferably in a professional services or accounting firm.
• You thrive in a high-volume, fast-paced work environment.
• You can quickly prioritize and organize your work to complete tasks of an immediate nature.
• You hold yourself to the highest professional standards and maintain strict client confidentiality.
• You are proficient in Microsoft Excel. Microsoft Word, Outlook, DocuSign, Teams and Adobe Acrobat.
• You are exceptionally detail-oriented with strong verbal and written communication skills.
• You love collaborating and contributing to being part of a team but also enjoy working alone with limited supervision.
• You will work overtime as needed.
• This position requires prolonged standing and sitting, some bending, stooping, and stretching and the ability to lift up to 20 lbs.
• This is a seasonal position, but could have the opportunity to move into part-time position, with a seasonal schedule. A Part-Time role would average 32 hours per week from January through April, and again from August through October. There would be potential for occasional available hours outside those months as well.

Must be authorized to work in the United States now or in the future without visa sponsorship.

Making an Impact Together

People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly.

Compensation

$24.00-31.00/hr. Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity.

Benefits

Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program.

Next Steps

We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to learn more about us on Facebook, Twitter, Instagram, LinkedIn or our About Us page.

Eide Bailly is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.

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