Seasonal Talent Acquisition Coordinator (bilingual)

Office Depot / ODP; Carol Stream (IL); On-site; USD 1,102,000 - 1,322,000; Part time

Benefits offered by this job

Bilingual

Job summary

Office Depot is seeking a Seasonal HR & Recruiting Coordinator in Carol Stream, IL. This onsite role supports high-volume seasonal hiring, onboarding, and pre-employment activities at the distribution center, ensuring smooth candidate experiences and accurate records.

The ideal candidate thrives in a fast-paced environment, is highly organized, and excels at coordinating communications with candidates, managers, and HR partners.

Qualifications

• Experience supporting hiring events, recruiting, onboarding, HR administration, or staffing operations.
• Experience with First Advantage or other background screening platforms preferred.
• Strong working knowledge of Microsoft Excel and other Microsoft Office applications.
• Excellent organizational, communication, and follow-up skills.
• Ability to manage multiple priorities in a high-volume hiring environment.
• Experience coordinating candidate communications and tracking recruiting activity is highly desired.

Responsibilities

• Support onsite hiring events for seasonal warehouse associate positions.
• Assist candidates through the hiring and onboarding process.
• Coordinate and administer pre-employment activities, including: Drug testing, Background checks, Candidate documentation, Attendance tracking, Follow-up communications.
• Communicate with candidates regarding hiring status, onboarding requirements, and start dates.
• Maintain accurate recruiting and hiring records using tracking tools and spreadsheets.
• Support recruiters and HR partners with scheduling, reporting, and administrative activities.
• Ensure compliance with company hiring practices and pre-employment requirements.
• Provide exceptional customer service to candidates, hiring managers, and business partners.

Skills

Hiring events support

Candidate engagement

HR operations

Onboarding support

Recruiting coordination

Tools

First Advantage

Microsoft Office

Microsoft Excel

Job description

Seasonal HR & Recruiting Coordinator (Temporary)

Location: Carol Stream, IL (Onsite)

Duration: Approximately 3-4 Months (Seasonal Assignment)

Pay Rate: $20.00 - $24.00 per hour, based on experience

Schedule Options

Candidates may choose the shift that best fits their availability:

• Monday - Friday: 6:30 AM - 2:30 PM
• Tuesday - Saturday: 1:30 PM - 9:30 PM

Position Overview

We are seeking a Seasonal HR & Recruiting Coordinator to support our Human Resources and Talent Acquisition teams during a high-volume seasonal hiring ramp in our Carol Stream Distribution Center. This temporary role will play a key part in supporting onsite hiring events, ensuring a positive candidate experience, and assisting with pre-employment and onboarding activities for seasonal warehouse associates.

This is an excellent opportunity for someone who enjoys working in a fast-paced environment, is highly organized, and has a passion for recruiting, candidate engagement, and operational support.

Key Responsibilities

• Support onsite hiring events for seasonal warehouse associate positions.
• Assist candidates through the hiring and onboarding process.
• Coordinate and administer pre-employment activities, including:
  • Drug testing
  • Background checks
  • Candidate documentation
  • Attendance tracking
  • Follow-up communications
• Communicate with candidates regarding hiring status, onboarding requirements, and start dates.
• Maintain accurate recruiting and hiring records using tracking tools and spreadsheets.
• Support recruiters and HR partners with scheduling, reporting, and administrative activities.
• Ensure compliance with company hiring practices and pre-employment requirements.
• Provide exceptional customer service to candidates, hiring managers, and business partners.

Preferred Qualifications

• Previous experience supporting hiring events, recruiting, onboarding, HR administration, or staffing operations.
• Experience with First Advantage or other background screening platforms preferred.
• Strong working knowledge of Microsoft Excel and other Microsoft Office applications.
• Excellent organizational, communication, and follow-up skills.
• Ability to manage multiple priorities in a high-volume hiring environment.
• Strong attention to detail and ability to maintain confidential information.
• Experience coordinating candidate communications and tracking recruiting activity is highly desired.

Bilingual

What We're Looking For

The ideal candidate is detail-oriented, proactive, and comfortable interacting with large volumes of candidates in a fast-paced distribution center environment. Success in this role requires strong organization, communication, and problem-solving skills, along with the ability to work collaboratively with HR, Recruiting, Operations, and candidates throughout the hiring process.

Equal Employment Opportunity

The company is committed to providing equal employment opportunities in all employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, marital status, age, disability, protected veteran status, sexual orientation or any other characteristic protected by law.

We will consider for employment qualified applicants with arrest and conviction records City & County of San Francisco Fair Chance Ordinance.