Seasonal Hourly Shift - Administrative Assistant (Training Division)

Maryland; Annapolis (MD); On-site; USD 21,000 - 29,000; Full time

Job summary

Maryland Training Division in Annapolis is seeking an administrative assistant to provide secretarial and financial support to the Training Division staff. Duties include scheduling instructors, reserving facilities, and ordering food for training in State Parks, with data entry in Excel and Google Suite, and managing training calendars and drives.

The role requires at least one year of computer experience and a high school diploma or equivalency.

Qualifications

• Experience: At least one year of personal or professional computer experience and/or software applications experience (Microsoft Office Suite or Google Suite preferred).
• Education: High school diploma or possession of a high school equivalency certificate.

Responsibilities

• Schedules instructors, reserves facilities and orders food for training in State Parks.
• Enters data using Excel spreadsheets and Google Suite programs.
• Organizes and coordinates Google Drives, forms, Training Calendar and Training website.
• Tracks training inventories and stocks training supplies.
• Copies, files and scans training documents for staff and instructors.

Skills

Basic computer skills

Education

High school diploma or HSE

Tools

Microsoft Office Suite

Google Suite

Excel

Job description

Introduction

Seasonal Hourly; Full-Time Vacancy

Salary: $18.19/hour

GRADE

HRLY0008

LOCATION OF POSITION

Training Division, DNR, 580 Taylor Avenue, Annapolis MD 21401 (Anne Arundel County)

Main Purpose of Job

The administrative assistant provides secretarial and financial duties for the Maryland Park Service Training Division staff. Work is performed indoors and outdoors under various weather conditions.

Duties may vary daily and generally include, but are not limited to:

• Schedules instructors, reserves facilities and orders food for training in State Parks
• Enters data using Excel spreadsheets and Google Suite programs
• Organizes and coordinates Google Drives, forms, Training Calendar and Training website
• Tracks training inventories and stocks training supplies
• Copies, files and scans training documents for staff and instructors

MINIMUM QUALIFICATIONS

Experience: At least one year of personal or professional computer experience and/or software applications experience (Microsoft Office Suite or Google Suite preferred).

Education: High school diploma or possession of a high school equivalency certificate.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle, UTV or golf cart. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland and five points or fewer on their current driving record.

SPECIAL REQUIREMENTS

Applicants selected for employment may undergo an employment background investigation, including, but not limited to: employment reference check, education verification, driving record check (if the position requires employees to drive a vehicle) and a criminal history check including fingerprinting.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

Candidates with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country, and encourage them to apply. As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.