Administrative Assistant III

Maryland Department of Transportation; Maryland; On-site; USD 40,000 - 60,000; Full time

Job summary

Maryland Department of Transportation’s State Highway Administration in Maryland is seeking an Administrative Assistant III for a temporary assignment. The role supports office functions, personnel actions, and time reporting, with backup duties in procurement and stock management for the maintenance facility.

Qualified applicants need a high school diploma or GED and typically five years of secretarial experience.

Qualifications

• High school diploma or GED required.
• Five (5) years of experience in secretarial work.

Responsibilities

• Manage all office functions and provide guidance on Personnel Policies and Procedures.
• Prepare bi-weekly time reports and maintain knowledge of E-TAC for accomplishment tracking.
• Serve as back-up for procuring materials, parts, supplies, and services for the maintenance facility.
• Provide administrative/secretarial support to the Resident Maintenance Engineer, Assistant Resident Maintenance Engineer, Tech Managers, Team Leaders, and other staff.

Skills

Excellent organization skills

Customer service skills

Fast-paced environment

Multitasking

Education

High school diploma or GED

Job description

(Temporary Recruitment)

State Highway Administration

Administrative Assistant III

Grade 12 (8403) SP#26-83-21

This is a temporary position. Temporary positions offer some paid leave and may offer partially subsidized state health benefits. Temporary positions are not compensated at the time of a state/closing or holiday.

The State Highway Administration’s (SHA) District 3 (Prince George’s and Montgomery County) is currently recruiting for an Administrative Assistant III. This position is open to anyone who meets the minimum qualifications listed below. This is a temporary position recruitment. The resulting list of eligible candidates will be used to fill this vacancy or function only. You will need to reapply for any future recruitment conducted for this job classification.

Nature of Work

This position will manage all office functions and needs. The incumbent in this position will maintain working knowledge of Personnel Policies and Procedures in order to provide guidance in personnel actions. Also, the Administrative Assistant III will accurately prepare bi-weekly time reports and maintain knowledge of the Computerized Maintenance Accomplishment Recording System (E-TAC) to assist with accomplishment tracking. This position will serve as back-up for procuring materials, parts, supplies, and services for the maintenance facility. Other job duties include managing the receipt, storage, and disbursement of same, from the stock room at the maintenance facility and providing administrative/secretarial support to the Resident Maintenance Engineer, Assistant Resident Maintenance Engineer, Tech Mangers, Team Leaders, and other employees assigned to the maintenance facility.

MDOT offers a generous and competitive benefits package. You can learn about our amazing benefits here: MDOT Benefits Guide.

“The State Highway Administration (SHA) has been named a Training magazine Training APEX Awards winner for the sixth consecutive year.”

Minimum Qualifications

(The below information MUST be clearly evident on the application with descriptive/detailed job duties accompanying each position held).

• Education: Graduated from a standard high school or possession of a high school equivalency certificate.
• Experience: Five (5) years of experience in secretarial work.

Please note that secretarial work must be the primary function of the job to be considered as qualifying experience. Secretarial work is defined as work that consists of supporting/assisting one or more employees, or unit/department.

Preferred Qualifications

• Excellent organization skills
• Ability to provide excellent customer service skills
• Ability to work in a fast-paced environment
• Ability to manage multiple priorities

Notes

• Applicants may substitute additional secretarial or clerical experience on a year-for-year basis for the required education.
• Applicants may substitute an Associate of Arts degree with a major in Secretarial Science from an accredited college for up to two years of the required experience.
• U.S. Armed Forces military service experience as defined under the Minimum Qualifications may be substituted for the required education and experience on a year-for-year basis.

Special Requirements

Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

The selected candidate may be subject to background and reference checks. A conviction is not an automatic disqualification from employment. Bilingual applicants are encouraged to apply.

The state of Maryland offers excellent health and leave benefits, 401k benefits, pension plan, a free transit program, and advanced education and training opportunities.

Please Note: The State Highway Administration is not sponsoring new employees in application of the H-1B Visa or providing an extension of an existing H-1B Visa at this time due to budgetary constraints. All applicants must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986. Federal regulations prohibit H-1B Visa candidates from paying sponsorship fees, all sponsorship fees must be assumed by the potential employer.

Appropriate auxiliary aids and services for qualified individuals with disabilities will be provided upon request. Please call 410-545-5554.

Applicants who have education obtained outside of the United States will be required to provide proof of the equivalent U.S. education as determined by a foreign credential evaluation service, such as the National Association of Credential Evaluation Services or World Education Services: International Credential Evaluation.

The incumbent in this position may be a member of a covered bargaining unit.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. SHA does not discriminate based on age, ancestry, color, creed, gender identity or expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, or sexual orientation.

Issue Date: 10/09/2026