Seasonal DOT Compliance & Fleet Records Coordinator

Irving Oil; Concord (NH); On-site; USD 32,000 - 40,000; Part time

Benefits offered by this job

Collaborative team

Career growth

Competitive pay

Seasonal benefits

Training & development

Community impact

Job summary

Irving Oil is seeking a Seasonal DOT Compliance Coordinator to support safe operations by maintaining DOT records, overseeing driver and technician compliance, and coordinating testing and registrations across the fleet.

You will manage records in JJ Keller, monitor medical certificates and renewals, and align with regulatory standards while collaborating with the operations team to meet deadlines and ensure accurate documentation.

Qualifications

• High school diploma or GED is required.
• Administrative, compliance, transportation, fleet, or logistics experience preferred.
• Experience with DOT regulations, driver qualification files, or transportation compliance programs is an asset.
• Knowledge of fleet administration, vehicle registrations, and transportation‑related documentation is an asset.

Responsibilities

• Manage DOT driver and technician files and onboard new employees with required documentation.
• Conduct driving record reviews, background checks, DOT records verification, and other compliance screenings.
• Monitor medical certificate compliance and renewals, tracking expirations.
• Provide regular updates on certifications, licenses, and compliance items approaching expiration.
• Establish and maintain driver records in the JJ Keller system and manage driver changes.
• Track and administer drug and alcohol testing, including quarterly random testing.
• Maintain Hazmat testing records and credentials.
• Maintain fleet documentation: registrations, license plates, fuel cards, insurance cards, IFTA, weights & measures, and other permits.
• Process vendor invoices for medical testing and fleet services; order E‑ZPass transponders.

Skills

Organizational skills

Recordkeeping

Communication skills

Regulatory compliance

Independent work with collaboration

Safety compliance

Education

High school diploma or GED

Tools

Microsoft Office

Database management

Job description

Irving Oil is seeking a Seasonal DOT Compliance Coordinator to support safe operations by maintaining DOT records, overseeing driver and technician compliance, and coordinating testing and registrations across the fleet.

You will manage records in JJ Keller, monitor medical certificates and renewals, and align with regulatory standards while collaborating with the operations team to meet deadlines and ensure accurate documentation.