Seasonal Document Scanning & Records Managment Assistant - Part-Time

Associa; South Carolina; On-site; USD 21,000 - 28,000; Part time

Job summary

Associa is seeking a Seasonal Document Scanning & Records Management Assistant (Part-Time) to support a large-scale document digitization and filing project in Indian Land, SC. The role involves converting sensitive paper records into electronic files, ensuring accurate naming, and uploading to SharePoint.

This temporary, 20-hour-per-week position continues until project completion. Ideal candidates are highly organized, detail-oriented, and able to handle confidential information with

Qualifications

• Exceptional attention to detail and commitment to accuracy.

Responsibilities

• Scan confidential documents into electronic format.
• Review scanned documents for completeness, clarity, and legibility.
• Label and name files according to naming conventions.
• Upload documents to SharePoint locations.
• File records under correct category (property, resident, vendor, etc.).
• Maintain confidentiality of sensitive information.
• Verify names and locations before upload completion.
• Identify missing or duplicate scans and inform team.
• Follow procedures for handling confidential records.
• Maintain organized, searchable electronic filing system.
• Assist with additional admin and records-management tasks.

Skills

Attention to detail

Confidentiality & professionalism

Organization & file management

Data entry accuracy

SharePoint navigation

Time management

Follow procedures

Independent work

Tools

SharePoint

Microsoft Office

Job description

Seasonal Document Scanning & Records Managment Assistant - Part-Time

#27006

Indian Land, South Carolina, United States

Location

Indian Land , South Carolina , United States

Job Description

Seasonal Document Scanning & Records Management Assistant (Part-Time)

Location: Indian Land, SC
Schedule: 20 Hours Per Week (no more than 30 hours average per week)
Position Type: Seasonal/Temporary

Are you highly organized, detail-oriented, and comfortable working with confidential information? We are seeking a dependable Seasonal Document Scanning & Records Management Assistant to support a large-scale document digitization and filing project.

In this role, you will be responsible for converting sensitive paper records into electronic files, ensuring documents are accurately named, organized, and uploaded into SharePoint. This position is ideal for someone who enjoys administrative work, has strong attention to detail, and takes pride in maintaining accuracy and organization.

This is a temporary, part-time position (20 hours per week) that will continue until the assigned document-scanning and filing project is completed. Once all project work has been successfully completed, the position will conclude.

What You'll Do

• Scan sensitive and confidential documents into electronic format.
• Review scanned documents to ensure they are complete, clear, and legible.
• Accurately identify, label, and name electronic files according to established naming conventions.
• Upload documents to the appropriate SharePoint locations and folders.
• Ensure records are filed under the correct property, resident, vendor, employee, or other designated category.
• Maintain strict confidentiality when handling sensitive information.
• Verify document names and filing locations for accuracy before upload completion.
• Identify missing, duplicate, incomplete, or improperly scanned documents and communicate issues to the appropriate team member.
• Follow established procedures for handling, storing, and maintaining confidential records.
• Help maintain an organized, accurate, and searchable electronic filing system.
• Assist with additional administrative and records-management projects as needed.

Requirements

What We're Looking For

Required Qualifications

• Exceptional attention to detail and commitment to accuracy.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Basic computer proficiency and familiarity with Microsoft Office applications.
• Strong organizational and time-management skills.
• Ability to follow detailed procedures and established naming conventions.
• Self-motivated, dependable, and able to work independently.

Preferred Qualifications

• Previous experience in administrative support, data entry, records management, document scanning, or office administration.
• Experience using SharePoint or other electronic document management systems.

Key Skills for Success

• Attention to Detail
• Confidentiality & Professionalism
• Organization & File Management
• Data Entry Accuracy
• SharePoint Navigation
• Records Management
• Time Management
• Ability to Follow Procedures
• Employment Type: Seasonal/Temporary
• Hours: 20 hours per week
• Duration: Until completion of the document scanning and filing project
• Confidentiality Requirement: Position requires access to sensitive and confidential records and adherence to all company confidentiality policies.
• Background Check: Selected candidate must successfully pass a background check prior to being hired.

Company Description

With more than 300 branch offices across North America, Associa is building the future of community for more than 7.5 million residents worldwide. Our 15,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 48 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.