Document Digitization Specialist - Housing Choice Voucher (Section 8) (Temporary)

AMA CONSULTING; Columbia (MD); On-site; USD 35,000 - 52,000; Full time

Job summary

AMA Consulting, LLC is seeking a Document Digitization Specialist to support a temporary Housing Choice Voucher records conversion project in Maryland. You will review and organize resident files, scan documents, and index records while maintaining strict confidentiality.

Responsibilities include quality checking, ensuring accurate indexing, and using Yardi Voyager 7 for electronic records management. Excellent attention to detail and ability to work independently in a high-volume setting are

Qualifications

• Experience handling confidential resident, housing, or client records.
• Experience with housing programs (Section 8) or housing authorities is a plus.
• Ability to scan, index, and digitize paper records into an electronic records system.
• Proficiency with MS Office and document handling procedures.
• Strong attention to detail with high accuracy in data entry and indexing.

Responsibilities

• Review, organize, and prepare Housing Choice Voucher resident files for electronic conversion.
• Verify resident documentation for completeness and accuracy.
• Maintain confidentiality of sensitive resident information.
• Scan, upload, and index documents into Yardi Voyager 7 or client system.
• Perform quality control reviews to ensure complete and legible scanned images.

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Confidentiality

Independent work

Tools

Yardi Voyager 7

Microsoft Office Suite

Job description

Document Digitization Specialist - Housing Choice Voucher (Section 8)(Temporary)

Job Description

AMA Consulting, LLC, a Maryland-based consulting firm, provides records management, program management, and business support services to federal, state, and local government agencies. We are seeking an experiencedDocument Digitization Specialist to support a temporary records conversion project for a public housing client.

This position is responsible for reviewing, organizing, digitizing, indexing, and quality-checking resident case files while ensuring compliance with records management procedures and maintaining the confidentiality of sensitive resident information.

Key Responsibilities

Housing Records Management

• Review, organize, and prepare Housing Choice Voucher (Section 8) resident files for electronic conversion.
• Verify resident documentation for completeness and accuracy.
• Maintain the integrity and confidentiality of sensitive resident information.
• Organize and maintain physical and electronic case files in accordance with established procedures.

Document Digitization & Electronic Records

• Prepare paper documents for high-volume scanning.
• Scan, upload, and electronically index resident documents into Yardi Voyager 7 or the client's electronic records system.
• Ensure electronic records are accurately indexed and easily retrievable.
• Resolve indexing discrepancies and document processing issues.

Quality Assurance

• Perform quality control reviews to ensure scanned images are complete, legible, and accurately indexed.
• Identify missing, duplicate, or improperly indexed documents and coordinate corrective actions.
• Verify all electronic records meet established project quality standards.
• Maintain production and quality tracking logs throughout the project.

Compliance & Confidentiality

• Handle confidential resident and program information in accordance with HUD, Housing Authority, and organizational policies.
• Follow established records management, document handling, and security procedures.
• Meet project deadlines while maintaining exceptional accuracy and attention to detail.

Qualifications

• Previous experience working for aHousing Authority or within aHousing Choice Voucher (Section 8) Program.
• Hands-on experience usingYardi Voyager 7.
• Experience preparing, scanning, indexing, and digitizing paper records into an electronic records management system.
• Experience handling confidential resident, housing, or client records.
• Strong attention to detail with the ability to accurately review and quality-check digitized documents.
• Excellent organizational, communication, and time management skills.
• Proficiency with Microsoft Office Suite.
• Ability to work independently while managing a high-volume document processing workload.