Seasonal Camp Operations & Front Desk Coordinator

Gilmour Academy; Gates Mills (OH); On-site; USD 17,000 - 22,000; Part time

Job summary

Gilmour Academy’s Camp Gilmour seeks a Summer Camp Administrative Assistant to support daily operations, coordinate check-in/out, schedules, and attendance, and serve as the main contact for families. You will work with camp leadership, counselors, and campus staff to ensure a safe, welcoming, and well-organized camp experience, including coordinating transportation, meals, and training compliance.

This seasonal, hourly role requires background checks and certifications such as VIRTUS, CPR/First

Qualifications

• Experience in administration, customer service, education, summer camps, childcare, or a similar setting.
• Strong organizational and communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Positive, patient, team-oriented approach.
• Ability to work effectively with children, families, colleagues, and campus personnel.
• Commitment to the mission and Holy Cross values of Gilmour Academy.

Responsibilities

• Provide administrative and clerical support to camp leadership and staff.
• Serve as a primary point of contact for families, providing responsive and professional customer service.
• Manage camper check-in and check-out records, daily schedules, attendance rosters, before- and after-care lists, and authorized pick-up information.
• Maintain accurate camper records and communicate important information to camp directors, counselors, and nursing staff.
• Support camper safety by following established policies, documenting behavioral concerns, and assisting with emergency procedures as needed.
• Coordinate transportation, field trips, campus activities, and food service needs with appropriate departments.
• Assist with lunch supervision for day and specialty camp participants.
• Monitor and organize camp supplies, equipment, and facility needs.
• Collect, review, and submit counselor timesheets and hourly records to payroll.
• Collaborate with camp leadership and staff to address daily needs and improve operational efficiency.

Skills

Organizational skills

Communication skills

Interpersonal skills

Technology skills

Multitasking

Job description

Gilmour Academy’s Camp Gilmour seeks a Summer Camp Administrative Assistant to support daily operations, coordinate check-in/out, schedules, and attendance, and serve as the main contact for families. You will work with camp leadership, counselors, and campus staff to ensure a safe, welcoming, and well-organized camp experience, including coordinating transportation, meals, and training compliance.

This seasonal, hourly role requires background checks and certifications such as VIRTUS, CPR/First