Summer Camp Administrative Assistant

Gilmour; Ohio; On-site; USD 17,000 - 22,000; Part time

Job summary

Gilmour Academy's Camp Gilmour seeks an organized, dependable Summer Camp Administrative Assistant to support the daily operations, check-in/out, schedules, and family communications, ensuring a safe, welcoming camp experience for campers and families.

The role collaborates with camp leadership, counselors, and campus departments to maintain camper records, coordinate transportation and meals, assist with safety procedures, and support overall operational efficiency.

Qualifications

• Previous experience in administration, customer service, education, summer camps, childcare, or a similar setting.
• Strong organizational, communication, technology, and interpersonal skills.
• Excellent attention to detail and the ability to manage multiple priorities in a fast-paced environment.
• A positive, patient, flexible, and team-oriented approach.
• Ability to work effectively with children, families, colleagues, and campus personnel.

Responsibilities

• Provide administrative and clerical support to camp leadership and staff.
• Serve as a primary point of contact for families, providing responsive and professional customer service.
• Manage camper check-in and check-out records, daily schedules, attendance rosters, before- and after-care lists, and authorized pick-up information.
• Maintain accurate camper records and communicate important information to camp directors, counselors, and nursing staff.
• Support camper safety by following established policies, documenting behavioral concerns, and assisting with emergency procedures as needed.
• Coordinate transportation, field trips, campus activities, and food service needs with appropriate departments.
• Assist with lunch supervision for day and specialty camp participants.
• Monitor and organize camp supplies, equipment, and facility needs.
• Collect, review, and submit counselor timesheets and hourly records to payroll.
• Collaborate with camp leadership and staff to address daily needs and improve operational efficiency.

Skills

Organizational skills

Communication skills

Customer service

Technology skills

Teamwork

Job description

Gilmour Academy is seeking a highly organized, dependable, and customer-focused Summer Camp Administrative Assistant to support the daily operations of Camp Gilmour. Working closely with camp leadership, counselors, families, and campus departments, this position provides administrative, organizational, and operational support to ensure a safe, welcoming, and memorable camp experience for campers and families.

Key Responsibilities

Provide administrative and clerical support to camp leadership and staff.

Serve as a primary point of contact for families, providing responsive and professional customer service.

Manage camper check-in and check-out records, daily schedules, attendance rosters, before- and after-care lists, and authorized pick-up information.

Maintain accurate camper records and communicate important information to camp directors, counselors, and nursing staff.

Support camper safety by following established policies, documenting behavioral concerns, and assisting with emergency procedures as needed.

Coordinate transportation, field trips, campus activities, and food service needs with appropriate departments.

Assist with lunch supervision for day and specialty camp participants.

Monitor and organize camp supplies, equipment, and facility needs.

Collect, review, and submit counselor timesheets and hourly records to payroll.

Collaborate with camp leadership and staff to address daily needs and improve operational efficiency.

Qualifications

Previous experience in administration, customer service, education, summer camps, childcare, or a similar setting.

Strong organizational, communication, technology, and interpersonal skills.

Excellent attention to detail and the ability to manage multiple priorities in a fast-paced environment.

A positive, patient, flexible, and team-oriented approach.

Ability to work effectively with children, families, colleagues, and campus personnel.

Commitment to the mission and Holy Cross values of Gilmour Academy.

Required Background Checks and Training

Candidates must successfully complete required BCI/FBI background checks before employment and possess or complete applicable training and certifications, including:

VIRTUS certification or applicable State of Ohio child abuse training

CPR and First Aid certification

Concussion training

Lindsay’s Law training

Seizure First Aid and Recognition Training for School Personnel

Schedule and Compensation

Employment type: Seasonal, hourly, at-will position

Season: Nine weeks of summer camp, plus one week before and one week after the camp season

Schedule: Monday–Friday, 8:15 a.m.–4:15 p.m.

Pay: Hourly compensation, paid biweekly

Why Join Camp Gilmour?

At Camp Gilmour, we are committed to providing engaging, enriching experiences where children can learn, explore, build friendships, and grow. The Summer Camp Administrative Assistant plays an important role in supporting our campers, families, and staff while helping bring the Gilmour Academy mission and Holy Cross values to life.