Seasonal Administrative Assistant - Holiday Wish Drive

Family Giving Tree; San Jose (CA); On-site; USD 25,000 - 33,000; Part time

Job summary

Family Giving Tree is seeking a Temporary Holiday Wish Drive Administrative Assistant to provide essential administrative and data-entry support during the busy season. The role is onsite in San Jose, CA, offering data-handling, phone and email outreach, and light hospitality tasks.

Responsibilities include maintaining program data, responding to community inquiries, organizing records, and assisting with event setup and cleanup.

Qualifications

• High school diploma or equivalent required.
• At least one year of administrative support experience preferred.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office applications, particularly Outlook, Word, and Excel.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Enter, update, and maintain accurate information in databases and spreadsheets.
• Answer phones and monitor designated email inboxes.
• Respond to inquiries from community partners, donors, and vendors in a timely, professional manner.
• Route complex questions to the appropriate team member and track follow-ups.

Skills

Communication skills

Organizational skills

Attention to detail

Time management

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Office Suite (Outlook, Word, Excel)

Job description

Family Giving Tree is seeking a Temporary Holiday Wish Drive Administrative Assistant to provide essential administrative and data-entry support during the busy season. The role is onsite in San Jose, CA, offering data-handling, phone and email outreach, and light hospitality tasks.

Responsibilities include maintaining program data, responding to community inquiries, organizing records, and assisting with event setup and cleanup.