Sea Production Coordinator - Global Talent & Travel Ops

RWS Entertainment Group; New York (NY); On-site; USD 64,000 - 65,000; Full time

Benefits offered by this job

Competitive Salary

Flexible working schedule

Company 401K

Health Benefits – Medical, Dental, and

Unlimited PTO

Commuter Benefits

Summer Fridays

Cafeteria Plan

Pet Friendly

Job summary

RWS Entertainment Group in New York, NY, seeks a Coordinator, Sea Production to oversee company management and talent hospitality across live entertainment products. You will ensure guests are welcomed, supported through rehearsals, contracts, and debarkation, while upholding brand standards and operational efficiency.

As part of a global Sea Production team, you will collaborate across time zones, support multiple clients, and travel internationally in a fast-paced environment.

Qualifications

• BFA/BA degree in the Theatre/Entertainment fields or equivalent professional experience.
• 1-3 years of experience in the entertainment industry (stage management, company management, theatrical admin, etc).
• Advanced written and verbal communication skills.
• Must be proficient in Excel and MS Office applications.
• A flexible schedule allowing for approximately 20% international travel.
• Motivation, dedication, passion, integrity, collaboration, and self-direction.

Responsibilities

• Providing holistic company management for all entertainment product talent (welcome and onboarding, travel and housing logistics, payroll onboarding and management, medical and visa management, etc).
• Acting as the main contact for all talent questions relating to travel, housing, onboarding, and payroll
• Creating and coordinating medical appointment schedules; ensuring talent knows where to go and what to do
• Securing and managing all talent insurance policies
• Managing client-specific digital onboarding and travel systems
• Handling expense reimbursement and reconciliation
• Shipping and receiving support
• Logging and filing all talent documents, itineraries, etc.
• Supporting reconciliation and processing of monthly billables
• Supporting all talent welcome, orientation, and travel meetings
• Supporting studio needs as assigned
• Ensuring all internal and external stakeholders are following the policies set by the client delivery team
• Traveling to ships as necessary

Skills

Communication skills

Verbal communication

Written communication

Flexibility

Organizational skills

Education

BFA/BA in Theatre/Entertainment or equivalent

Tools

Excel

MS Office

Job description

RWS Entertainment Group in New York, NY, seeks a Coordinator, Sea Production to oversee company management and talent hospitality across live entertainment products. You will ensure guests are welcomed, supported through rehearsals, contracts, and debarkation, while upholding brand standards and operational efficiency.

As part of a global Sea Production team, you will collaborate across time zones, support multiple clients, and travel internationally in a fast-paced environment.