Office Coordinator (Part-Time)

AXS; Scottsdale (AZ); On-site; USD 22,000 - 24,000; Part time

Benefits offered by this job

Not eligible for benefits

No visa sponsorship

Job summary

AXS seeks a part-time Office Coordinator for the Scottsdale Office to lead daily administrative and office services, collaborating with the SVP, Head of Festivals and Greenfields, HR, and other departments to plan employee events and office perks.

The onsite role is 20 hours per week (4 hours/day). Strong multitasking, vendor coordination, event planning, and confidentiality are essential. Join a fast-paced, friendly team in Scottsdale.

Qualifications

• 2-4 years of related work experience.
• Experience working with managers and leadership, plus with customers, vendors, and visitors.
• Multitasking, event planning/execution, and expense management experience.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); reporting in Excel preferred.
• Able to manage own time, prioritize, and work independently.
• Strong communication across verbal/written/non-verbal modes; active listening.
• Maintain confidentiality and discretion with sensitive information.

Responsibilities

• Serve as receptionist and primary Scottsdale office contact for vendors/building maintenance.
• Maintain office supplies; review/inventory; order and distribute supplies for Scottsdale and Frisco offices.
• Respond to inquiries; escalate to department leaders or HR as needed.
• Plan/coordinate employee events; manage expenses and resources; handle branded materials.
• Prepare for meetings: lunch orders, conference room bookings, AV setup.
• Perform other office/administrative tasks as assigned by management.
• Assist with ad-hoc HR and Scottsdale office projects.
• Arrange badge access for employees/visitors and deactivate for departures.

Skills

Reception & admin

Vendor coordination

Event planning

Expense management

Multitasking

Communication skills

Confidentiality

Tools

Microsoft Office Suite

Excel reporting

Job description

The Role

AXS is seeking a part-time Office Coordinator for our Scottsdale Office to be responsible for leading daily administrative and office services functions, including maintenance services, supply needs, utilities, kitchen inventory, etc. This role works with our SVP, Head of Festivals and Greenfields, HR and other departments to plan and execute employee events and office perks.

This role is onsite 20 hours per week – 4 hours per day.

What Will You Do?

• Serve as receptionist and greet employees and assist Scottsdale office visitors.Serve as the primary point of contact for the Scottsdale office vendors including building maintenance.
• Maintain office supplies including coffee and snacks. Review inventory of supplies, order new supplies, and distribute supplies for the Scottsdale and Frisco offices. Manage the servicing and maintenance of drinking water, coffee, snacks, and office supplies’ deliveries. Stock and replenish food and drink supplies in employee break areas.
• Respond to internal and external office‑related inquiries or requests and provide initial assistance. Escalates matters to the appropriate department leader or to HR.
• Responsible for employee and special event planning and/or logistics related to events, including management of expenses, internal/external resources, and ensuring all expenses are accounted and provided to management. Manage order organization and distribution of company branded materials and paraphernalia.
• Prepare for meetings including ordering lunch, booking conference rooms, setting up projector or video conferencing units.
• Performs other office and/or administrative tasks assigned by management.
• Assist with ad‑hoc HR and Scottsdale office special projects and initiatives.
• Arranges building badge access for all employees and visitors. Deactivates badge access for terminating employees.

What Will You Bring?

• 2-4 years of related work experience
• Experience working with managers and leadership within and outside the company, as well as experience with customers, vendors, and visitors
• Experience with multitasking, event planning and execution, and expense management
• Proficient in Microsoft Office Suite (Word, Excel, and Outlook.) Familiarity with creating reports in Excel is preferred.
• Ability to manage one’s own time, prioritize tasks when given clearly defined goals and objectives and be self‑directed and able to work independently.
• Comfortable with engaging in a variety of different communicative modes (verbal, non‑verbal and written) and being attuned to others through strong active listening skills.
• Ability to protect the confidentiality and privacy of others in addition to company documents and records when privy to sensitive information.
• Demonstrates judgment and discretion with regard to interpersonal relationships; flexibility to make decisions to ensure smooth and efficient office operations.
• Friendly, upbeat, energetic, and approachable, with the ability to act with care and discretion. Flexible and reliable team player, both within own department and within company as a whole.
• Independent thinker and problem solver.
• Ability to identify problems, their sources, and their potential solutions while continuing to successfully conduct day –to‑day operations without interruption.
• Willingness and ability to work in the Scottsdale office five days per week (20 hours per week – 4 hours per day)

Pay Scale: $21.00/hr.

Bonus: This position is not eligible for a bonus under the current bonus plan requirements.

Benefits: Part‑time:

This position is not currently eligible for benefits.

*Employer does not offer work visa sponsorship for this position.

More about AXS

AXS, a subsidiary of AEG, sells millions of tickets each year for over 500 premier venues, sports teams, and event organizers across North America, Europe, Asia, Australia and New Zealand. Clients include First Avenue, USGA, Red Rocks Amphitheatre, Crypto.com Arena, Coachella, Stagecoach, The O2, and B.League (Japan).

Headquartered in Downtown Los Angeles, California,AXS employs more than 500 professionals in multiple locations worldwide. In each location you’ll find a team of dedicated, diverse employees (we’ve dubbed ourselves “Fanatix”) who create groundbreaking products and services in a fun, fast‑paced environment.

To learn more about our culture and values, visit: https://solutions.axs.com/careers/

More about AEG

For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer.

Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.

We are dedicated to a diverse, inclusive and authentic workplace, so if you’re excited about this role but can’t “check every box”in the job description, we encourage you to apply anyway. You may be the right candidate for this or other roles.

We’re an equal opportunity employer and never discriminate based on gender, age, race, religion, color, national origin, sexual orientation, marital status, veteran status, or disability status.

AEG reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside their normal description.

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