School Secretary II - Ridgeway Elementary

Ridgeway Elementary; Severn (MD); On-site; USD 38,000 - 48,000; Full time

Job summary

Anne Arundel County Public Schools - Ridgeway Elementary, Severn, Maryland, is seeking a School Secretary II to support the principal with a wide range of secretarial and clerical duties and public relations tasks. The role includes scheduling, records management, payroll support, attendance reporting, and coordinating communications with families.

Strong typing (40 wpm), Microsoft Office proficiency, and prior school office experience are required.

Qualifications

• High School Diploma or Equivalency Certificate required.
• Some College Level Courses in secretarial/commercial business fields preferred.
• Three (3) years secretarial experience, preferably in school operations.

Responsibilities

• Serves as secretary to the principal and relieves administrative details.
• Receives and screens visitors and calls; maintains principal's calendar and schedules.
• Maintains records, handles mail, and coordinates payroll and attendance reporting.
• Registers students, maintains student folders, and handles confidential information.
• Supervises clerical staff and promotes teamwork in the office.
• Operates standard office machines and inventories supplies.

Skills

Typing 40 wpm

Microsoft Office

Education

High school diploma

Some college courses

Notary Public eligibility

Tools

Office suite software

Job description

School Secretary II - Ridgeway Elementary

Anne Arundel County Public Schools
Ridgeway Elementary - Severn, Maryland
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Job Details

Job ID: 5968059

Application Deadline: Oct 29, 2026 11:59 PM (Eastern Standard Time)

Re-Posted: Oct 27, 2026 4:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Title Code:
School Secretary II

JOB SUMMARY

Serves as secretary to the principal of the school by performing responsible secretarial, clerical, and public relations work in a school. This administrative level of secretarial work involves assisting the principal by relieving him/her of many administrative and procedural details as assigned; by tactfully receiving and screening parents and visitors; by performing, or coordinating and supervising the performance of a wide variety of secretarial and clerical tasks relative to the efficient daily operations of the school office. Employees in this job class frequently exercise considerable initiative, judgment, and action in the disposition of administrative/clerical matters, in receiving complaints, in giving information, and in other responsible public relations work. Assigns, coordinates, and supervises the work of other clerical office personnel, as applicable. Bilingual and biliterate in targeted language may be required depending on assignment.

ESSENTIAL DUTIES/RESPONSIBILITIES

• Serves as secretary and office assistant to a school principal, and relieves him/her of many administrative details as assigned.
• Receives and screens visitors and telephone calls. Ascertains the nature of their business. Handles routine matters and details accordingly. Keeps principal informed of developments that have occurred in his/her absence.
• Keeps principal's calendar. Schedules appointments and parent/teacher conferences. Resolves conflicts due to cancellations/changes. Reminds principal of appointments and makes all necessary arrangements.
• Interprets and orally conveys messages, instructions, procedures, or practices for principal to subordinates acting with tact, discretion, and authority for carrying out same.
• Maintains subject-matter files, records, lists, and/or indexes in accordance with the work of the principal. Types referrals, and sets up confidential files as appropriate. Exercises initiative in revising such systems to meet future needs.
• Receives, screens and distributes incoming and outgoing mail. Handles routine matters.
• Performs and/or assigns bookkeeping and banking transactions and related accounting activities.
• Registers new students. Prepares student cumulative folders. Completes CR, SR, SIF, and related records.
• Transfers and withdraws students. Completes and processes all related documents as required.
• Keeps employee time records and payroll forms. Completes and/or verifies overtime, leave, and substitute forms accordingly.
• Calls and arranges for substitutes as assigned. Maintains current substitute teacher list.
• Schedules after school use of building. Completes request forms. Submits monthly report.
• In the absence of the Health Aide, administers first aid. Contacts parents regarding absentee or illness at school. Assists in maintaining and updating for distribution the confidential medical list.
• Schedules and makes arrangements for field trips.
• Compiles, completes, and submits required reports including: monthly student attendance, monthly financial, vandalism, fire drill,federally connected survey, insurance, Kindergarten enrollment, projected staff report, and others as directed.
• Types a variety of correspondence, requisitions, memoranda, PTA communications, school bulletins, student handbook, test materials, and others.
• Assigns, coordinates, and supervises work of other clerical office personnel, as applicable. Promotes teamwork and team spirit in office.
• Operates standard office machines and equipment. Inventories supplies. Assembles and types ABC supply order. Receives, checks in, and distributes such supplies.
• Maintains good public relations with parents, students, general public, citizen groups, and professional organizations in representing the principal.
• Attends various school meetings, takes minutes, types and distributes minutes
• Performs other related duties as assigned within the same classification or lower.

MINIMUM QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• High School Diploma or Equivalency Certificate required.
• Some College Level Courses specialized secretarial and/or commercial business courses including office procedures, bookkeeping, record management, typing, and shorthand preferred.

Experience

• Three (3) years recent progressively responsible secretarial work experienceof which at least two (2) years shall have been in connection with school operations required;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Knowledge, Skills, Abilities and Other Characteristics

• Demonstrated ability to type forty (40) words per minute.
• Proficiency in the operation of personal computers including word processing, spreadsheet, data base management, and desktop publishing. Ability to use school based financial, student, and human resources records management systems.
• Thorough knowledge of office practices and procedures, business English, spelling, bookkeeping, and commercial arithmetic.
• Ability to train, instruct, assign, coordinate, and supervise the work of other clerical office personnel and student assistants.
• Ability to exercise courtesy, tact, and diplomacy in dealing with students, parents, administrators, other employees, and the general public.
• Considerable knowledge of Board of Education and school operations, policies, and procedures.
• Ability to exercise independent judgment and discretion in applying and interpreting school policies and procedures.
• Ability to maintain confidential and important operating records.
• Demonstrates ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred). For new permanent secretarial/clerical/technician hires, a minimum score on a pre-employment assessment is required.

Language Requirements

• Bilingual/Biliterate If assigned to bilingual program, bilingual and biliterate in targeted language native or near native required.

Licenses and Certifications

Employee must retain active licenses, certifications, and enrollment as a condition of employment.

• Hold or be eligible for Notary Public issued by Maryland Secretary of State required.

Driving Requirements

• N/A

LEADERSHIP ROLE

• N/A

PHYSICAL DEMANDS/WORKING CONDITIONS

The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Standing: under 1/3 percent of the time
• Walking: under 1/3 percent of the time
• Sitting: between 1/3 and 2/3 percent of the time
• Keyboarding: between 1/3 and 2/3 percent of the time
• Talking: between 1/3 and 2/3 percent of the time
• Hearing: between 1/3 and 2/3 percent of the time
• As required by the duties and responsibilities of the position.

Vision

• No special vision requirements

Work Environment

Location

• Office, school or similar indoor environment: over 2/3 percent of the time

Noise Level

• Moderate: between 1/3 and 2/3 percent of the time

Weight & Force

Lifting and carrying requirements

• Up to 20 pounds: under 1/3 percent of the time

Travel Requirements

• N/A

JOB INFORMATION

Approved Date: 10/1/2021
Established Date: 5/1/2005
Title Code: C21612
Title: SECRETARY: SCHOOL II
Alternate Title: School Secretary II
Reports to Generic: Principal
Reports to Specific: PRINCIPAL

ORGANIZATION

Division: Academics
Business Unit: School Performance & Support
Department:
Negotiated Agreement: Secretaries and Assistants Association of Anne Arundel County (SAAAAC)

HR JOB INFORMATION

Unit: IV
Days Worked: 260
FLSA Exemption Status: Non-Exempt
Grade: SG09

Position Type: 1.00 FTE

Job Categories: Support Staff > Secretary

Equal Opportunity Employer

Anne Arundel County Public Schools prohibits discrimination in matters affecting employment or in providing access to programs on the basis of actual or perceived race, color, religion, national origin, sex, age, marital status, sexual orientation, genetic information, gender identity, or disability.For more information, contact:Anne Arundel County Public SchoolsDivision of Human Resources, 2644 Riva Road, Annapolis, MD 21401.410-222-5061 TDD 410-222-5000 or Email Recruitment

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Human Resources
• 2644 Riva Road
• Annapolis, Maryland 21401
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]