School Secretary I - New Village Academy

New Village Academy; Maryland; On-site; USD 38,000 - 54,000; Full time

Job summary

Anne Arundel County Public Schools in Parole, MD seeks an experienced School Secretary I to handle diverse clerical tasks in a busy school office. Responsibilities include enrollment, recordkeeping, communications with families and staff, and maintaining confidential student information.

Qualifications include a high school diploma, 1 year of general office experience, and typing proficiency. Bilingual skills may be required for some assignments. 6.5–7 hour days, 260 days/year, non-exempt.

Qualifications

• High School Diploma or Equivalency Certificate required.
• One (1) year recent general office experience performing work of a progressively responsible nature.
• Bilingual and biliterate in targeted language if assigned; otherwise bilingual preferred.
• Proficiency typing 40 words per minute.
• Proficiency with word processing, spreadsheets, database management, and desktop publishing.

Responsibilities

• Answers and screens telephone requests and complaints from parents, students, and Central offices.
• Enrolls new students and maintains up-to-date student records.
• Prepares and maintains office records of students on class lists and attendance reports.
• Receives, screens visitors and messages; assists teachers and principals as requested.
• Types and distributes reports, letters, forms, newsletters, and schedules.
• Operates standard office machines and handles mail processing.
• Maintains confidentiality of student records and personal data.
• Signs students in/out, issues passes, and tracks attendance records.
• Schedules after school use of building and submits monthly reports.

Skills

Typing 40 wpm

PC proficiency

Office practices

Communication skills

Education

High School Diploma or Equivalency Certificate

Tools

Word processing

Spreadsheets

Database management

Desktop publishing

Job description

School Secretary I - New Village Academy

Anne Arundel County Public Schools New Village Academy - Parole, Maryland Open in Google Maps

Job Details

Job ID: 5965094
Application Deadline: Oct 27, 2026 11:59 PM (Eastern Standard Time)
Re-Posted: Oct 25, 2026 4:00 AM (UTC)

Starting Date: To Be Determined

Job Description

JOB SUMMARY
Performs general secretarial and clerical office tasks in a school. This experienced level of clerical work involves responsibility for performing varied and moderately complex tasks including preparing and processing forms, records, correspondence, memoranda, documents, and reports relating to school activities. Work involves frequent and responsible contacts with students, parents, the general public and the school's administrative and instructional staff. In addition, work may include supportive assignments in other administrative and program activities such as guidance and library. Work is performed under general supervision and employees are expected to exercise initiative and judgment in the timely execution of assignments. Bilingual and biliterate in targeted language may be required depending on assignment.

• Answers and screens telephone requests and complaints from parents, students, and Central offices.
• Enrolls new students. Keeps student records/files up-to-date. Withdraws student records and forwards same to new schools.
• Completes fall/spring enrollment.
• Prepares and maintains up-to-date office records of all students on class lists, student folders, card files, index cards, and attendance record/reports.
• Receives and gives messages to teachers and principals. Makes telephone calls for teachers and principals at their request. Receives and screens visitors and telephone calls.
• Types and distributes reports, letters, forms, lists, newsletters, memoranda, agenda, schedules, and/or other documents.
• Operates and maintains standard office machines and equipment, such as facsimile (FAX) and duplicating copy equipment.
• Receives, sorts, and distributes mail. Handles those items of a general nature.
• In the absence of the Health Aide, gives first aid to students or takes them to Health Room. Calls parents of injured or ill student. Assists in maintaining and updating for distribution the confidential medical lists.
• Assists with the preparation of instructional requests, tests, and other such materials as assigned.
• Maintains strict confidentiality with respect to handling student record/personal data.
• Signs students in and out of school. Issues tardy passes and keeps absentee/tardy records.
• Schedules after school/outside use of building. Completes and/or checks request forms. Submits monthly report
• Performs other related duties as assigned within the same classification or lower.

MINIMUM QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• High School Diploma or Equivalency Certificate required.

Experience

• One (1) year recent general office experience performing work of a progressively responsible nature and required;
• If assigned to bilingual program, candidates are required to be bilingual and biliterate in targeted language. Otherwise, bilingual and biliterate in target language preferred. or
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the applicant to successfully perform the duties of the position.

Knowledge, Skills, Abilities and Other Characteristics

• Demonstrated ability to type forty (40) words per minute.
• Proficiency in the operation of personal computers including word processing, spreadsheets, data base management, and desktop publishing applications.
• Good knowledge of modern office practices and procedures, bookkeeping, business English, spelling, and commercial arithmetic.
• Ability to exercise courtesy and good judgment in dealing with students, parents, administrators, other employees and the general public.
• Successful completion of all required tests.

Driving Requirements

• N/A

LEADERSHIP ROLE

JOB INFORMATION

Approved Date: 10/1/2021 Established Date: 7/1/1979 Title Code: C21611 Title: SECRETARY: SCHOOL I Reports to Generic: Principal Reports to Specific: PRINCIPAL

ORGANIZATION

Division: Student & School Support (SSS) Business Unit: Varies Department: Varies Negotiated Agreement: Secretaries and Assistants Association of Anne Arundel County (SAAAAC)

HR JOB INFORMATION

Unit: IV Days Worked: 260 FLSA Exemption Status: Non-Exempt Grade: SG06

Essential Job: Months Worked: 12 Hours Worked: 6.5;7 Job Family: Administrative and Office Support Sub-Function: Office/Staff Support Position Type: 1.00 FTE

Job Categories: Support Staff > Secretary

Equal Opportunity Employer

Anne Arundel County Public Schools prohibits discrimination in matters affecting employment or in providing access to programs on the basis of actual or perceived race, color, religion, national origin, sex, age, marital status, sexual orientation, genetic information, gender identity, or disability.For more information, contact:Anne Arundel County Public SchoolsDivision of Human Resources, 2644 Riva Road, Annapolis, MD 21401.410-222-5061 TDD 410-222-5000 or Email Recruitment

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Human Resources
• 2644 Riva Road
• Annapolis, Maryland 21401
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]