School Registrar & Transcript Secretary

Gallup-Mckinley County Schools; United States; On-site; USD 28,000 - 30,000; Full time

Job summary

Gallup-Mckinley County Schools is seeking a Secretary for the 2026-2027 school year to work at John F. Kennedy Middle School. 7.5 hours per day, 203 contract days, with a salary range of $28,044 to $30,380.

This position collaborates with the school counseling department to maintain and supervise student records, ensuring confidentiality and compliance with district, local, state, and federal laws. On-site attendance is mandatory.

Qualifications

• Basic mathematics including addition, subtraction, multiplication and division.
• Basic understanding of Microsoft Office Software Suite.
• Basic problem solving abilities.
• Familiarity with modern office equipment and clerical procedures.
• Ability to log and maintain records with accuracy.

Responsibilities

• Create, request and maintain transcripts for current and former students. Maintain confidentiality and follow policies and laws.
• Prepare, log and mail official student transcripts.
• Request transcripts from other schools and log dates.
• Evaluate courses/credits for new students and organize transcripts.
• Prepare transcripts for incoming freshmen and maintain copies for counselors.
• Distribute report cards and manage filing in registrar’s office.
• Answer calls from colleges, armed services and other institutions regarding records.
• Provide clerical support to counseling staff as needed.

Skills

Basic mathematics

Microsoft Office

Basic problem solving

Clerical procedures

Communication

Education

High School Diploma or equivalency

Tools

Microsoft Office

Excel

Job description

Gallup-Mckinley County Schools is seeking a Secretary for the 2026-2027 school year to work at John F. Kennedy Middle School. 7.5 hours per day, 203 contract days, with a salary range of $28,044 to $30,380.

This position collaborates with the school counseling department to maintain and supervise student records, ensuring confidentiality and compliance with district, local, state, and federal laws. On-site attendance is mandatory.