School Records & Transcripts Specialist

Gallup-McKinley County Schools; Tohatchi (NM); On-site; USD 28,000 - 30,000; Full time

Job summary

Gallup-McKinley County Schools seeks a detailed Secretary (203 Contract Days) for Tohatchi Middle School. The role supports the counseling department by maintaining and supervising student records and transcripts, ensuring confidentiality, and providing clerical assistance to the counseling office.

Position is on-site at Tohatchi Middle School, with a 203-day contract and 7.5 hours per day. Requires a High School Diploma or equivalency; Microsoft Office experience is essential.

Qualifications

• High school diploma or equivalent required; experience in an office setting preferred but not required.
• Proficiency with Microsoft Office and basic computer skills.
• Ability to maintain confidentiality and manage student records.
• Strong organizational and clerical skills; attention to detail and accuracy.

Responsibilities

• Create, request and maintain transcripts for current and former students.
• Prepare and mail official transcripts; log requests and receipts.
• Evaluate transcripts for new students and prepare cumulative folders.
• Distribute grade sheets and report cards; file records in registrar office.
• Assist counseling secretary with clerical tasks and record requests.

Skills

Math basics

Excel

Problem solving

Office equipment operation

Clerical procedures

Filing

Record keeping

Cultural diversity understanding

Education

High School Diploma or equivalency

Tools

Microsoft Office Excel

Microsoft Office Suite

Job description

Gallup-McKinley County Schools seeks a detailed Secretary (203 Contract Days) for Tohatchi Middle School. The role supports the counseling department by maintaining and supervising student records and transcripts, ensuring confidentiality, and providing clerical assistance to the counseling office.

Position is on-site at Tohatchi Middle School, with a 203-day contract and 7.5 hours per day. Requires a High School Diploma or equivalency; Microsoft Office experience is essential.