School Registrar & Student Records Specialist

MEADOWTHORPE ELEMENTARY; Lexington (KY); On-site; USD 23,000 - 37,000; Part time

Job summary

Meadowthorpe Elementary School in Lexington, KY seeks a Registrar for a 1.0 FTE hourly position. The Registrar maintains student accounting records, manages transcripts and enrolls new students, collaborating with the Central Office.

Strong attention to detail and confidentiality are essential. The role reports to the Superintendent’s Designee, with a 218-day calendar and duties including data entry, filing, and communications with families.

Qualifications

• High school diploma or GED required.
• At least three years of clerical experience, including one year with student records.
• Ability to maintain confidentiality and accuracy.

Responsibilities

• Maintain student files related to grades, records and test results; maintain confidential files and records.
• Maintain student demographic information in computer.
• Assist school nurse in obtaining and verifying student health records such as immunizations; notify parents if additional information is needed.
• Enroll new students and assign to proper grade level, counselor and homeroom; submit proper forms and information to the Central Office.
• Withdraw students according to established procedures; complete required forms and submit to the Central Office and new school as requested.
• Process and transmit requests for undergraduate, senior and alumni transcripts and mid-year reports.
• Complete and transmit monthly reports to Central Office as assigned.
• Prepare the senior graduation list with class rank and averages; order and proofread diplomas.
• Perform clerical duties such as typing as requested; assist with special projects as needed.
• Process requests for driver verification forms.
• Assist with verifying student grades, averaging grade points and verifying eligibility for designated extracurricular clubs or activities; update student permanent records as needed.
• Operate a variety of office equipment such as a computer, fax machine, calculator, copier, and other machines as required.
• Demonstrates the ability to communicate in more than one language or the willingness to learn to communicate in more than one language at the novice level of proficiency.
• Performs other duties as assigned.
• Maintains regular attendance.

Education

High school diploma or G.E.D. Certificate

Three years of responsible clerical experience including one year working with student records

Job description

Meadowthorpe Elementary School in Lexington, KY seeks a Registrar for a 1.0 FTE hourly position. The Registrar maintains student accounting records, manages transcripts and enrolls new students, collaborating with the Central Office.

Strong attention to detail and confidentiality are essential. The role reports to the Superintendent’s Designee, with a 218-day calendar and duties including data entry, filing, and communications with families.