School Receptionist & Data-Driven Bookkeeper

Chapel Hill-Carrboro City Schools; Chapel Hill (NC); On-site; USD 35,000 - 60,000; Full time

Job summary

Chapel Hill-Carrboro City Schools is seeking a Receptionist / Bookkeeper / Data Manager for Phoenix Academy High School to ensure smooth daily operations. You will greet visitors, manage front-office tasks, process receipts, and support payroll-related activities while safeguarding confidential information.

The role involves maintaining school records, assisting with data in NCSIS, and collaborating with principals and staff to support administrative functions.

Qualifications

• High School Diploma or GED required.
• Detail oriented with exceptional organizational skills.
• Strong analytical and problem-solving skills.
• Multi-task to meet deadlines for school admin and central office.
• Experience in a school or educational setting preferred.
• Clerical, secretarial, bookkeeping, or related office experience preferred.
• Ability to communicate effectively and work courteously with students, families, staff, and visitors.
• Ability to maintain accurate records and handle confidential information appropriately.

Responsibilities

• Greet students, families, staff, and visitors and direct to the appropriate contact.
• Answer calls, route inquiries, and record messages.
• Monitor front office and report unusual activity to the administrator.
• Provide courteous customer service to students, families, staff, vendors, and community members.
• Receive, record, verify, and deposit school receipts and other funds per district procedures.
• Maintain accurate records for school activity and assigned accounts.
• Process routine purchase requisitions, invoices, and financial documents.
• Maintain documentation for purchases, receipts, and financial transactions.
• Assist with payroll-related timekeeping and employee absence entries.
• Maintain confidentiality of student, personnel, and financial information.
• Follow North Carolina School Accounting System requirements, Board policies, and district procedures.
• Perform other related duties as assigned by the principal and designee.

Skills

Clerical duties

Reception

Bookkeeping basics

Data management

Payroll support

Education

High School Diploma/GED

Tools

NCSIS / Infinite Campus

Job description

Chapel Hill-Carrboro City Schools is seeking a Receptionist / Bookkeeper / Data Manager for Phoenix Academy High School to ensure smooth daily operations. You will greet visitors, manage front-office tasks, process receipts, and support payroll-related activities while safeguarding confidential information.

The role involves maintaining school records, assisting with data in NCSIS, and collaborating with principals and staff to support administrative functions.