Receptionist / Bookkeeper / Data Manager

Chapel Hill-Carrboro City Schools; Chapel Hill (NC); On-site; USD 35,000 - 60,000; Full time

Job summary

Chapel Hill-Carrboro City Schools is seeking a Receptionist / Bookkeeper / Data Manager for Phoenix Academy High School to ensure smooth daily operations. You will greet visitors, manage front-office tasks, process receipts, and support payroll-related activities while safeguarding confidential information.

The role involves maintaining school records, assisting with data in NCSIS, and collaborating with principals and staff to support administrative functions.

Qualifications

• High School Diploma or GED required.
• Detail oriented with exceptional organizational skills.
• Strong analytical and problem-solving skills.
• Multi-task to meet deadlines for school admin and central office.
• Experience in a school or educational setting preferred.
• Clerical, secretarial, bookkeeping, or related office experience preferred.
• Ability to communicate effectively and work courteously with students, families, staff, and visitors.
• Ability to maintain accurate records and handle confidential information appropriately.

Responsibilities

• Greet students, families, staff, and visitors and direct to the appropriate contact.
• Answer calls, route inquiries, and record messages.
• Monitor front office and report unusual activity to the administrator.
• Provide courteous customer service to students, families, staff, vendors, and community members.
• Receive, record, verify, and deposit school receipts and other funds per district procedures.
• Maintain accurate records for school activity and assigned accounts.
• Process routine purchase requisitions, invoices, and financial documents.
• Maintain documentation for purchases, receipts, and financial transactions.
• Assist with payroll-related timekeeping and employee absence entries.
• Maintain confidentiality of student, personnel, and financial information.
• Follow North Carolina School Accounting System requirements, Board policies, and district procedures.
• Perform other related duties as assigned by the principal and designee.

Skills

Clerical duties

Reception

Bookkeeping basics

Data management

Payroll support

Education

High School Diploma/GED

Tools

NCSIS / Infinite Campus

Job description

Receptionist / Bookkeeper / Data Manager JobID: 3886

• Date Posted: 8/26/2026
• Location: Phoenix Academy High School
• Date Available: 08/31/2026

Chapel Hill- Carrboro City Schools

Job Description

The Receptionist | Bookkeeper | Data Manager provides essential clerical, reception, and basic financial support to ensure the smooth day-to-day operation of Phoenix Academy. This position serves as a welcoming first point of contact for students, families, staff, and visitors while providing administrative support to the principal and school staff. The position also assists with routine school financial transactions, records, purchasing, and payroll-related tasks in accordance with district procedures.

• Greets students, families, staff, and visitors courteously and directs them to the appropriate person or location.
• Answers and routes telephone calls, responds to routine inquiries, and records messages as needed.
• Monitors the front office and reports unusual or suspicious activity to the appropriate administrator.
• Provides courteous and helpful customer service to students, families, staff, vendors, and community members.
• Receives, records, verifies, and deposits school receipts and other school-generated funds in accordance with district procedures.
• Maintains accurate records for school activity and other assigned accounts.
• Processes routine purchase requisitions, invoices, and other financial documents as assigned.
• Maintains documentation for purchases, receipts, and financial transactions.
• Assists with payroll-related timekeeping and employee absence entries as assigned.
• Maintains confidentiality of student, personnel, and financial information.
• Follows North Carolina School Accounting System requirements, Board policies, and district procedures related to assigned financial responsibilities.

Data Manager

• Perform work in the North Carolina Student Information System (NCSIS - Infinite Campus):
  • Verify and edit student information including records for attendance, contacts, and grades, and process other student information
  • Support school staff in collaboration with other school personnel on the basics of using NCSIS
  • Produce and send student reports including, but not limited to, report cards and progress reports
  • Produce data for reports for school needs
• Maintain confidentiality and security of student data.
• Attend district data manager meetings, district/state conferences, and training sessions
• Follow all procedures as prescribed by the school principal, district-level director, and state policy
• Perform other related duties as assigned by the school principal and/or designee

Education/Experience Requirements

• High School Diploma/GED required
• Detailed oriented with exceptional organizational skills
• Strong analytical and problem-solving skills
• Multi-task to meet deadlines for groups like school admin and central office
• Experience working in a school or educational setting preferred.
• Clerical, secretarial, bookkeeping, or related office experience preferred.
• Ability to communicate effectively and work courteously with students, families, staff, and visitors.
• Ability to maintain accurate records and handle confidential information appropriately
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable

Physical Requirements

• Must be able to physically perform the basic operational functions of stooping, kneeling, crouching, reaching, standing, walking, hearing and repetitive motion
• Ability to lift a minimum of 20 pounds
• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
• Must be able to talk, listen and speak clearly on telephone

Disclosure

This document provides descriptive information about the above Chapel Hill-Carrboro City School position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. An individual's ability to meet the qualifications and capabilities described in this document is not a guarantee of employment or promotion. Chapel Hill-Carrboro City School reserves the right to make changes to this document as deemed necessary without providing advance written notice.