School Bookkeeper (One-Year Assignment, Transfer Eligible)

Chapel Hill-Carrboro City Schools; Chapel Hill (NC); On-site; USD 42,000 - 56,000; Full time

Job summary

Chapel Hill-Carrboro City Schools Rashkis Elementary School in Chapel Hill, NC seeks a School Bookkeeper for a one-year assignment. The position handles budget and payroll duties, processing time entries and ensuring accurate deposits.

You will maintain ledgers, reconcile accounts, manage purchasing documentation, and support external audits while preserving confidentiality and adhering to district policies.

Qualifications

• High school diploma or GED required.
• Strong organizational skills and attention to detail.
• Able to analyze spending patterns and prepare budgets.
• Experience with payroll and accounts payable/receivable preferred.

Responsibilities

• Process time entries for staff payroll biweekly and monthly.
• Verify and deposit funds collected for field trips, fines, and fees.
• Perform monthly bank reconciliations and maintain ledgers.
• Process purchase requisitions, purchase orders, and invoices.
• Assist auditors and prepare corrective actions.
• Support budget development and financial reporting throughout the year.

Skills

Attention to detail

Organizational skills

Analytical skills

Communication skills

Education

High school diploma/GED

Tools

Accounting software

LINQ

ERP software

Microsoft Office (Word, Excel)

Google Drive/Docs/Sheets

Frontline sub management system

Job description

School Bookkeeper (One-Year Assignment, Transfer Eligible)

Chapel Hill-Carrboro City Schools Rashkis Elementary School - Chapel Hill, North Carolina Open in Google Maps

Chapel Hill-Carrboro City Schools Rashkis Elementary School - Chapel Hill, North Carolina Open in Google Maps

This job is also posted in North Carolina School Jobs

Job Description

Bookkeeper Job Title: Bookkeeper Salary Schedule: Classified; CHCCS Salary Page Reports To: Principal and Assistant Finance Officer Salary Grade: 103 Work Location: Rashkis Elementary School FLSA Status: Nonexempt Work Schedule: 12 Month Position Summary

The Bookkeeper performs accounting responsibilities relating to budget and financial functions, including processing time entries for staff's biweekly and monthly payroll.

• Verifies, balances, and records receipt of funds collected by teachers for field trips, library fines, lost books, etc. and prepares deposits into proper accounts daily or in accordance with state guidelines
  • Completes monthly bank reconciliation of school funds, maintaining an accurate ledger
  • Keeps all school account files detailed and organized
  • Utilizing scanner to keep digital files
• Process timesheet updates for school staff, enter absences and sub assignments in accounting software for both biweekly and monthly paid staff
  • Daily confirm that substitutes have picked up assignments for absent teachers and if not, secure a sub to cover class
• Process purchase requisitions, verify purchase orders, receives and distributes supplies, and prepares invoices for payment
  • Maintain all records pertaining to purchasing documentation
  • Uses the chart of accounts to align purchases to correct account codes and in accordance with the school district's strategic plan
• Maintains records and receipts for the school procurement card
  • Reconciles purchases and records accounts to debit monthly
• Assist external and internal auditors with annual review
  • Prepares corrective action for all audits with administration
  • Provide actions for improvements and corrective actions as necessary
• Collaborate with administration to develop a budget and provide updates through the fiscal year
• Keeps various information confidential
• Perform secretarial and clerical duties pertaining to the administrative functions of the school office as assigned by the principal such as:
  • Work orders for maintenance on building and grounds
  • Bus requests for field trips as necessary
  • Keep copy machines supplied
  • Relieve staff for lunch or breaks
  • Set up and clean staff meetings, faculty in-services, parent-teacher conferences and open house
  • Assist students and parents

Education/Experience Requirements

• High school diploma/GED
• Detailed oriented with exceptional organizational skills
• Strong analytical and problem-solving skills
• Multi-task to meet deadlines for groups like school admin and central office
• Preferred experience in bookkeeping, accounting, or a related field
• Preferred fundamental knowledge of GAAP and FLSA
• Utilize accounting/payroll software, LINQ, or ERP software; Microsoft Office: Word and Excel; Google: Google Drive, Docs and Sheets; and Frontline sub management system
• Ability to effectively communicate written and verbal information
  • Respond to questions either in person or email
  • Communicate to groups like administration, parents or organizations, teachers, or students
• Effectively manage time and tasks
• Ability to identify, analyze, and interpret spending patterns and develop budgets
• Utilize math skills to reconcile account balances, prepare bank deposits
• Ability to prepare and process documents such as bi-weekly and monthly payroll, requisitions and purchase orders, receipts and deposits, bank reconciliations, expense reports, data entry, etc.

Physical Requirements

• Must be able to physically perform the basic operational functions of stooping, kneeling, crouching, reaching, standing, walking, hearing and repetitive motion
• Must be able to lift and carry up to 20lbs
• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards

Disclosure

This document provides descriptive information about the above Chapel Hill-Carrboro City School position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. An individual's ability to meet the qualifications and capabilities described in this document is not a guarantee of employment or promotion. Chapel Hill-Carrboro City School reserves the right to make changes to this document as deemed necessary without providing advance written notice.

Position Type: Full-time

Job Categories: Support Staff > Accounting/Bookkeeping

Contact Information

• Erika Newkirk
• 750 S. Merritt Mill Road
• Chapel Hill, North Carolina 27516
• Phone: [phone]
• Email: [e-mail]