School Receptionist & Admin Secretary (10-Month)

Camden Early College High School; North Carolina; On-site; USD 29,000 - 43,000; Full time

Job summary

Camden Early College High School in Camden, North Carolina is seeking a Receptionist/Secretary to be the first point of contact for students, families, staff, and visitors. The role requires exceptional customer service, strong organizational skills, and the ability to manage multiple administrative tasks in a fast-paced school environment.

The position reports to the Principal, with duties including front desk operations, calendar coordination, document preparation, and confidential record

Qualifications

• High school diploma and one year of employment in a business office, or an equivalent combination of education and work experience, preferred.
• Strong organizational skills, ability to prioritize and multi-task
• Excellent verbal and written communication skills and a professional demeanor
• Proficiency in Microsoft Word, Excel, and Outlook
• Ability to work independently with minimal supervision
• Demonstrated commitment to confidentiality and professionalism

Responsibilities

• Greet all visitors to the school and direct them to the appropriate place or person.
• Provide professional, welcoming reception/front desk service.
• Handle both simple and complex inquiries from internal and external customers professionally, following established procedures, referring complex inquiries to relevant staff members, and ensuring all relevant facts and information are recorded and passed on.
• Answer, log, and direct incoming calls using a multi-line phone and messaging system
• Prepares and/or edits electronic documents in Word/Excel/Power Point formats.
• Use Google Docs, Google Sheets, and Google Slides to prepare and share information with staff, students, families, and community members.
• Process materials for the purpose of disseminating information to appropriate parties
• Undertake a variety of routine administrative duties to support the team and school (for example, create and circulate the weekly teaching bulletin, manage driver authorization forms, etc.).
• Organize meetings and coordinate the school’s calendar as needed
• Use the Student Information Management System.
• Maintain confidential filing systems and archives.
• Be responsible for the punctual daily opening and closing of the front desk.
• Receive and distribute courier packages, mail, and faxes; prepare outgoing mail and packages.
• Serve as the fixed asset contact person for the school, tracking all fixed assets added to or removed from the school and reporting them to the central office coordinator.
• Assist staff members as needed to facilitate smooth operation of the school.
• Assist school bookkeeper as needed.
• Perform other duties as assigned by the principal.
• Must obtain and maintain a bus license if employed after June 12, 2003.

Skills

Strong organizational skills

Prioritization

Verbal communication

Professionalism

Independence

Confidentiality

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Google Docs

Google Sheets

Google Slides

Job description

Camden Early College High School in Camden, North Carolina is seeking a Receptionist/Secretary to be the first point of contact for students, families, staff, and visitors. The role requires exceptional customer service, strong organizational skills, and the ability to manage multiple administrative tasks in a fast-paced school environment.

The position reports to the Principal, with duties including front desk operations, calendar coordination, document preparation, and confidential record