School Program Coordinator

Northwest Michigan Health Services; Traverse City (MI); On-site; USD 61,000 - 73,000; Full time

Benefits offered by this job

Medical benefits

HSA with employer contribution

Disability insurance

Paid holidays

PTO

Job summary

Northwest Michigan Health Services, Inc. (NMHSI) seeks an experienced School Program Coordinator to lead operations across our school-based health clinics and ensure high-quality patient care.

You will supervise clinic staff, coordinate staffing and workflows, and uphold regulatory compliance while expanding services for children and adolescents in partnership with schools and community organizations. Health benefits and strong PTO support are included.

Qualifications

• Leadership, organizational, and relationship-building skills.
• Excellent written and verbal communication.
• Ability to coordinate operations across multiple clinic locations.
• Experience supervising staff and managing priorities.
• Strong problem-solving and decision-making abilities.
• Experience with budgeting, grants, and health education.
• Proficiency with EHR systems recommended.

Responsibilities

• Supervise, coach, and support staff across all NMHSI school-based clinic locations.
• Coordinate staffing, scheduling, workflows, and daily operations for high-quality care.
• Build relationships with school districts, families, and community partners.
• Ensure compliance with NMHSI policies, grants, MDHHS standards, HIPAA, and FERPA.
• Monitor program budgets, work plans, and required reporting with Finance.
• Analyze clinic performance data and patient feedback for quality improvement.
• Coordinate advisory council meetings, site visits, and follow-up activities.
• Plan and document health education, prevention, and outreach activities.
• Foster a collaborative workplace culture focused on patient care.

Skills

Leadership

Communication

Operations coordination

Staff supervision

Problem solving

Data analysis

EHR systems

Education

Bachelor's degree

Associate's degree with experience

Tools

Microsoft Office

Job description

Salary Range: $61,000.00 To $73,000.00 Annually

Are you searching for a meaningful career with competitive pay and exceptional benefits? If so, Northwest Michigan Health Services, Inc. (NMHSI) is the place for you!

For more than 50 years, NMHSI—a nonprofit community health center—has proudly served communities across Northwest Michigan. We are seeking an experienced and collaborative School Program Coordinator to lead operations across our school-based health clinics.

About the Role

The School Program Coordinator provides leadership and oversight for NMHSI's school-based health clinic program, ensuring high-quality patient care, operational excellence, regulatory compliance, and strong partnerships with local schools and community organizations.

This position supervises school-based clinic staff, coordinates day-to-day operations across multiple clinic locations, oversees grant deliverables and program performance, and works collaboratively with schools, community partners, and NMHSI leadership to expand access to healthcare services for children and adolescents.

View full job description for more details.

Key Responsibilities

• Supervise, coach, and support staff across all NMHSI school-based clinic locations
• Coordinate staffing, scheduling, workflows, and daily operations to ensure efficient, high-quality patient care
• Build and maintain strong relationships with school districts, families, community organizations, and healthcare partners
• Ensure compliance with NMHSI policies, grant requirements, MDHHS standards, HIPAA, FERPA, and other applicable regulations
• Monitor program budgets, work plans, grant deliverables, and required reporting in collaboration with the Finance Department
• Analyze clinic performance data and patient feedback to support quality improvement initiatives and program growth
• Coordinate advisory council meetings, MDHHS site visits, and follow-up activities
• Plan, coordinate, and document health education, prevention, wellness, and community outreach activities
• Foster a positive, collaborative workplace culture focused on teamwork, accountability, and exceptional patient care
• Perform other duties as assigned

Qualifications

Education & Experience

• Bachelor's degree in Healthcare Administration, Public Health, Education, Nursing, Social Work, Business Administration, or a related field preferred
• An Associate's degree combined with relevant supervisory and program management experience may be considered
• Minimum of two (2) years of experience in healthcare, school-based services, youth programming, or a related field
• Supervisory or team leadership experience strongly preferred
• Experience with budgeting, grants, health services, youth programs, and health education preferred

Skills & Abilities

• Strong leadership, organizational, and relationship-building skills
• Excellent written and verbal communication skills
• Ability to coordinate operations across multiple clinic locations
• Experience supervising staff, managing competing priorities, and resolving operational challenges
• Strong critical thinking, decision‑making, and problem‑solving abilities
• Ability to analyze program performance and support continuous quality improvement
• Proficiency with Microsoft Office and electronic health record (EHR) systems preferred

Why Join NMHSI?

As a team member with NMHSI, you become eligible for an outstanding benefits package 30 days after employment, including:

Health & Insurance Benefits

• Medical benefits through BCBS of Michigan or BCN
• Health Savings Account (HSA) with employer contribution
• Employer-sponsored group term life insurance
• Employer-sponsored short-term and long-term disability insurance
• Employee Assistance Program (available immediately)
• Voluntary life insurance options
• 11 paid holidays
• Generous Paid Time Off (PTO)
• 401(k) with Roth option and employer match

Join Our Mission-Driven Team

If you are passionate about supporting student health, leading high‑performing teams, and building meaningful partnerships that improve access to healthcare for children and adolescents, we encourage you to apply.

Northwest Michigan Health Services, Inc. is an equal opportunity employer.